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Show 6 July 18, 1996 Hilltop Times Stand-dow- n from pag 3 product doesn't meet the statement of objectives after it is delivered? We use quality deficiency reports (QDRs) now tc gain corrective action and reimbursewill we continue to? ment In evaluating a contractor's proposed quality program the bottom line is: will it ensure program technical requirements are met? This is not as formidable as it seems since most contractors will be proposing programs based on industry standards, international standards, or even our own military standards. These standards are not new and are known to our quality experts. It is not perceived that proposed quality programs will be ranked, but merely determined if they are adequate. We will continue to look to our quality people to assist the integrated process team or technical evaluation team in this process. The contractual remedies presently in use will continue, including QDRs. Acquisition reform does not diminish government rights if a contractor fails to meet the terms of a contract. Military Specifications and Standards Focus group comments: The waiver process for military standards is too laborious especially since some are required, such as for the Minuteman missile. 2. Contractor integrity is a great concern. Some feel that contractors will be driven by profit motive and cut corners in production, resulting in inferior parts. The elimination of military specifications and standards is viewed as opening the barn door. Giving more control to contractors and reducing government oversight would result in more quality deficiency reviews (QDRs) and material deficiency reviews (MDRs). The resulting loss in quality would negate any savings. 3. We talk reform and then we nitpick the process. If the Air Force and the contractor develop the technical requirement document (TRD) jointly, why require a waiver to use a military standard or a contract data requirements list (CDRL)? If they are needed, they are needed. If you have empowered your people trust their decisions. 4. Moving toward commercial standards is positive. However, when we don't have access to commercial standards to read and use in a request for proposal (RFP), one company's practice will be different from others. We have to be willing to pay for commercial 1. standards. 5. The elimination of military specifications and standards is of great concern. Although military specifications are sometimes outdated (i.e., electrical items), many (including industry) feel that we still need MIL specs for certain items. We need more flexibility when it comes to getting a waiver to use MIL specs. There is a feeling that the Department of Defense is trying to make one size fit alL We need to use the initiatives of acquisition reform only when they make sense. Survey question and answers 1. How do you apply commercial standards to a trainer modification? The intent of acquisition reform is to allow those in the trainer business to employ a single process in doing both government and commercial work. The integrated process team (IPT) may have sufficient knowledge and experience with commercial standards to determine if they will meet the technical requirements of the program. Headquarters Air Force Materiel Command (HQ AFMC) has also awarded a contract to a firm who are experts in commercial practices. The services of this firm is available to assist the IPT. 2. When five statements of work (SOWs) come back and all are different standards, what do you do? While our experience to date is limited, we do not anticipate a significant difference in proposed standards for a given program. Contractors are proposing standards common to their industry. Most of these standards have been in use for many years and are familiar to us. Since most programs only fall within a limited band of industry standards, we can expect to see most if not all offerors propose those standards. The IPT will evaluate the standard to determine if it will meet the program's technical requirements. 3. What are we going to use for contract quality requirements (CQR) after Oct 1, 1996, when military inand military quality dustrial standard are rescinded? What procedure standard MILrQ-9858will we use to impose the new requirements? Who is to evaluate the contractor's quality program as defined in their proposal and what criteria will be used to determine adequacy? What recourse does the government have if the product doesn't meet the statement of objectives after it is delivered? 8 and With being rescinded it is imperative that a quality representative be part of the IPT to make sure the requirements are addressed MIL-I-45208- MIL-I-4520- MIL-Q-98- Celebrate Utah's Centennial at the Greatest Show on Dirt THE OGDEN PIONEER DAYS RODEO! July 19, 20, 22, 23, 24 t' Events Pre-Rod- eo THE WORLD'S r- - Bull 6:30 Grand Entry 7:30 TOP RODEO PROFESSIONAL COWBOYS COMPETING IN: COWGIRLS Saddle Bronc Calf Roping Steer Wrestling Barrel Racing Team Roping Riding & A Family Tradition lor over 62 Years!! July 19-- 500 July 20-July 22-- 500 in the technical document. Should the contractor propose the use of 452089858, this is acceptable (no waiver is required for use and they are contractually binding) and should the contractor propose the use of ISO 9000, the quality representative must make the decision on whether ISO 9000 (International Standards Organization) meets program requirements. ISO 9000 can be identified in the request for proposal (RFP) as a requirement for the contractor to use. Should the contractor propose use of his own qualibe able to provide what that ty program, he should The quality representative quality program calls-ouof the IPT will review his or her quality program plan by bumping it against the technical requirements of the RFP and determining if it meets program needs. While the government is not requiring contractors to use military quality standards, some contractors may choose to do so without waiver. Other contractors are moving to the ISO quality systems, while still others are using industry practices and standards. As stated in question two above, proposed standards will be evaluated against set criteria for source selections. Those responsible for reviewing proposals will determine if the proposed quality system meets program requirements. This may require assistance from quality experts. During contract performance it will remain the responsibility of the Defense Contract Management Area Office (DCMAO) to ensure compliance with contractual terms. If a product fails to meet objectives because of including noncompliance with contractual terms any of the remedies quality checks and inspections now in place can be pursued. It is unlikely a contractor will propose to employ a quality system that will result in an unacceptable product. 4. It has been proposed that ISO 9000 quality standards be used or an equivalent quality system, but the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation (DFAR) have not been changed to reflect this. and MHrQ-985- 8 are to be rescinded (as mandatory standards) as of Oct. 1, 1996, but they may still be used if contractors proposed to use these methods. FAR and DFAR are in the process of being updated to provide contractors with an option to choose between ISO 9000, MIL-- 1 or MIL-industry quality standards. The Menu Aided Data Entry System (MADES) is also in the process of being updated to reflect these changes. 5. Clarification is required on deviations andor waivers for military specifications and standards when the government standard is the industry standard, Why do we need a waiver to apply the military specification when it is the industry standard? There is an effort to incorporate some military specifications and standards into industry standards. Those military specifications and standards controlled by the Air Force are, in the majority of cases, being rewritten into military performance specification or military detail standard formats.In many cases, this is the only avenue available to the Air Force to meet the requirements needed for military weapon systems. This rewriting also applies to those military specifications and standards that have been canceled for a new design. A waiver to use military specifications and standards is required for request for proposals (RFPs) having to do with modifications, Improved Item Replacement Programs (IIRPs) and new acquisitions. Headquarters Air Force Materiel Command is looking at requiring waivers for use of military specifications and standards on services, repairs, and part number and stock number spares reprocurements. Currently, a waiver is not required to these contracts. t. 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