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Show O00n00000 444441 1111 Sckoot "Board The Board of Education, Nebo School District, met in regular session in the District Olfice, Spanish Fork, Utah, on Monday, December 8, 1969, at 7:00 p.m. President Ray S. Whiting was presiding. Roll call showed all members present except Mr. Glenn W. Coffman. Superintendent Joe A. Reidhead and LeRoy Whitehead, Jr., were also Clerk-Treasur- present. Agenda Item No. 1: The clerks tentative notes of the meeting held on November 10, 1969, were approved with the following exception. On the last line of Agenda Item No. 6, the word not should be omitted. Motion: Dr. William H. Sorenson Seconded Dr. J. Robert Hogan That the minutes of November 10, 1969, regular board meeting be approved with the above noted correction. Voting unanimous. Agenda Item No. 2: Claims amounting to $232,083.26 (Vouchers 1062 to 1534 inclusive) were approved ior payment. Motion: Lynn Crook Seconded Dr. J. Robert Hogan That the above claims be approved as presented. Voting unanimous. Agenda Itm No. 3: A financial report was furnished to the superintendent and each member of the board showing a bank balance of $679,788.77 with checks outstanding of $374,423.52. The financial report indicated estimated revenue and balances of $7,040,034.00. Receipts to date including balances were $1,731,171.39 Estimated balances due $5,308,862.61. Amount budgeted $7,040,034.00. Expended to date $2,341,075.81. Unexpended balance of $4,698,958.19. Motion: Dr. William H. Sorensen Seconded Lynn Crook That the financial report be accepted and filed. Voting unanimous. Agenda Item No. 4: Communications from the Board Item No. 4A: Board member Dr. J. Robert Hogan announced to members of the board that an invitation had been presented to him, along with other members of the board, to attend the Payson High School Special Football Award Assembly to be held Wednesday, December 10, 1969. Dr. Hogan also made a report to the board on his visit to Mrs. Davis of Pay-so- n, Utah, with regards to the fence problem between her property and the Taylor School property. Dr. Hogan reported that Mrs. Davis was amiable to the proposal of exchanging property but there was a definite problem in this exchange due to an irrigation ditch and shrubbery located on the south edge of the property which was proposed to be exchanged for the property along the driveway side. Mrs. Davis indicated the problem of property line had been created many years before when the two property owners shared a mutual driveway. When one property was sold to the school district it caused the property line to be located directly down the center of her driveway. It was the recommendation of the board that Superintendent Reidhead contact Mrs. Davi to make the necessary arrangements for this property trade. Item N6. 4B: Board member Lynn Crook reported that the water problem at the Santaquin School had oeen tabled until after the new Santaquin City Council goes into office after January 1, 1970. Agenda Item No. 5: Delegations Item No. 5A: Mr. Richard Hawkins of the accounting firm of Gardner-Hawki& Borup met before the board to discuss and present to the board the annual audit which had been conducted by his. C.P.A. Mr. firm for the school year 1968-6- 9. Hawkins .reported that '.he district was operating within their approved budget and that in his opinion proper accounting methods and procedures were being implemented according to approved accounting procedures. Mr. Hawkins reported that internal control procedures were being properly maintained and found the condition of the records to be entirely acceptable. He indicated that the clerk had been alert to take advantage of new accounting techniques, particularly in the area of data processing procedures and commended him for his efforts in this area. Mr. Hawkins made two recommendations for consideration (1) that clerical personnel be furnished job descriptions outlining definite areas of responsibility for different phases of the accounting procedure and (2) that a modification of the procedure of checking deposits of school lunch to school reports be considered. Mr. Hawkins went into detail as to the procedures used in conducting the audit. He indicated that standard auditing procedures had been adhered to and pointed out various areas of checking that had been made. The question was presented to MrT Hawkins if this procedure had been adhered to in prior audits and Mr. Hawkins indicated that his procedure was standard and had been followed in all audits conducted by the Gardner-Hawki& Borup Accounting firm. Mr. Whiting thanked Mr. Hawkins for presenting this audit to the board and expressed his appreciation for the detailed ns ns report. Agenda Item No. 6: Old Business No. 6A: A progress report on the and preparation of the profesagreement between the Nebo EdAssociation and the Nebo School District Board of Education was submitted by Superintendent Reidhead. The agreed sections which had been completed to date were submitted to the board and a discussion of these sections were made. The recommendation was Item review sional ucation made that all board members study the completed sections for any possible changes or Item No. 6B: Superintendent Reidhead read to the board a letter from Principal Frank Patten of the Springville Middle School regarding the rental usuage of the Springville Art Building. Mr. the increased use of this building for weddings and outlined the charges being made for this usage along with the recommendations made by the Utah County Health Department wherein the catering facilities needed one 3- Patten-- outlined ' - i compartment sink, a hot water heater and a way to care for the wet garbage. After a discussion of the present building rental policy it was felt that the present rental fee was adequate to meet the expense of the renting of this building and the installation of facilities recommended by the Utah County Health Department be considered for budgeting in the coming year. It was the understanding that this situation was permissible as long as the caterer was made aware of conditions and accepts the engagement being aware of these deficiencies. Item No. 6C: Superintendent Reidhead gave a status report of the skylight problem at the Springville and Payson High School. He indicated that Nebo School Districts attorney was investigating the problem and was preparing a recommendation for the board, for their consideration, as to the procedure they should take to correct this problem. Superintendent Reidhead also reported to the Board roof problems that were being encountered at the Springville and Payson High Schools to make them aware of the problem and indicated that he was proceeding to find a solution. Item No. 6D: A detailed report was presented to the Board by Superintendent Reidhead listing all bus routes in the district, the capacity and load for the buses, outlining areas of concern where overloading conditions exist, and possible solutions to correct these various problems. Item No. 6E: A discussion as to possible time and place for a Christmas Social for the members of the Board and their partners was discussed and Saturday, December 13, 1969, was decided upon. It will be held at Superintendent and Mrs. Reidheads home at 7:30 p.m. Item No. 6F: Superintendent Reidhead made a progress report to the Board on the Mapleton School Addition. A letter from Mr. Dell Ashworth of Ashworth Architects was read outling various areas of progress and concern relating to the construction and progress of this building. Mr. Ashworth pointed out a number of items, particularly pertaining to the outside of the building, that he wished tobring to their attention (1) to consider the addition of steps on the walkway on the west of the building running out to the street, (2) the flag pole should also be placed in its new location by the school district, (3) on the original sketches of the building where blacktop is now located was indicated to be patched and left remaining; however, since this is no longer a parking lot and x is a poor playground in front of the building near the street, it was Mr. Ashworths recommendation that the School Board consider tearing up the asphalt paving rather than patching it and placing topsoil for lawn to improve the appearance of the grounds, (4) at the request of the principal a sketch has been prepared of a permanent fence for the length of the side of the street that would enhance the building and provide a barrier along the street. Motion: Dr. J. Robert Hogan Seconded Dr. William H. Sorensen That the Superintendent be allowed to proceed in the : authorizing of the above changes for theMapleton School, excluding the construction of the new fences. Voting unanimous. Agenda Item No. 7: New Business Item No. 7A: LeRoy Wtiitehead, Jr., submitted to the Board a compilation of quotations received for the Boiler Insurance coverage for the Nebo School District from January 1, 1970, to January 1, 1972. Motion: Dr. William H. Sorensen Seconded Dr. J. robert Hogan That the low annual premium of $959.00, as submitted by the Fred A. Morton Insurance Agency for the Pacific Indemnity Insurance Company, be accepted to furnish the Boiler Insurance coverage. Voting unanimous. Item No. 7B: Superintendent Reidhead outlined to the Board that the Utah State Department of Public Instruction had approved the establishment of middle schools in Nebo School District on a provisional basis with the understanding that periodic evaluations were to be completed. On November 26, 1969, Superintendent Reidhead recommended that a team be appointed to evaluate the middle school programs in Nebo School District, with Mr. Omar Hansen, Director of Research, to direct the study and suggested that Mr. Boyd Goodrich and Mr. J. Wayne Nelson, of the Nebo Staff, along with one principal, one Board Member, one person from the B.Y.U. Graduate Education Department, Miss Forsgren, Dr. Worthington, and Dr. McHenry of the State Department of Education, be involved in this evaluation. Board member Dr. William H. ' Sorensen indicated a desire to be the Board member to work on this evaluation team. It was also recommended by Superintendent Reidhead that a specialist in middle school programs be invited to evaluate our program at the conclusion of the team study and to make recommendations for B. Farents through the local PTA C. Students through the student council. Item No. 7D: Superintendent Reidhead discussed with the Board his proposed philosophy It was the feeling of the Board that this philosophy proposed by Superintendent Reidhead had real merit and they him to develop the 1970-7- 1 budget under this plan. Item No. 7E: Superintendent Reidhead reported to the Board that Nebo School District has been selected to be evaluated as a school district having an outstanding school lunch program. Agenda Item No. 8: Superintendents' The calendar must contain 185 contract working days for teachers and 180 full days in school for students. 2. Individuals should make recommendations through their own representative group. A. Teachers through the Nebo Education Association f No. 8A: Superintendent Reidhead-presenteto the Board a proposed athletic program policy for their consideration: Nebo School District ATHLETIC She loved to hear the mother talk, and listened quietly; Received their counsel and their praise in gently piety. They spoke of shoulders broad and strong, the clench of little fists, Expansive chests and sturdy legs, PROGRAM POLICY General Statement: It is recognized that athletics is an established and important program in our high schools and that it directly affects the lives of many high school boys. It also serves an accepted entertainment function in a community, but, by the very competitive nature of athletics, it causes a constant public pressure upon the school to produce winning teams. To help protect the individual student from undue pressure caused by this system, the following guidelines are hereby adopted: 1. A student shall be permitted to try out for any sport of his ctioice, And his selection for a team shall be made by the coach on the basis of the students ability only; the only exception being instances wnere the student is disqualified' as a result of other Board policies such as the iparriage rule. 2. A student shall not be required to register for a full years program in athletics, and provisions should be made to into or out of other allow classes when a sport season ends or begins. 3. No student shall suffer reprisals of any kind from school personnel as a result of his own free choice to participate or not to participate in a sport. 4. A student shall be granted appropriate credit for participation in an athletic program. 5. The development of team spirit should be the motivating force for all athletics, and coaches should avoid using report card grades as a threatening device. Perhaps a report card could be marked P for all athletes who stay with the given sport ' through the season. Motion: Dr. William H. Sorensen Seconded Dr. J. Robert Hogan That the above Athletic Program Policy be "adopted. Voting unanimous, . . ItemfiB-- , Superintended Reidbead ter the Boall alt:ravieT,re(fue,st Tor Miss Patricia' J. Coffman," aft Efiglisli teacher at the Springville High School, to attend the English Conference to be held in Las Vegas; Nevada, on March 5, 1970. Motion: Dr. William H. Sorensen Seconded Dr. J. Robert Hogan That the travel reqiest for Patricia J. Coffman be approved. Voting unanimous. Item 8C: A travel request for Mr. Philip Argyle, Director of the Instructional Material Center and a Board member to attend the D.A.V.I, Convention in Detroit, Michigan was submitted. This is in connection with the Title I ESEA program of Nebo School District and is to be held April 26, through May 2, 1970. Board member Mr. Lynn Crook was assigned to attend this convention with Mr. Argyle. Motion: Dr. William H. Sorensen Seconded Dr. J. Robert Hogan That the travel request for Mr. Philip Argyle and Board member Lynn Crook to attend the D.A.V.I. Convention in Detroit, Michigan, April 26, through May 2, 1970, be approved. Item No. 8D: Superintendent Reidhead brought to the attention of the Board a request that the PTA organization be allowed to accept donations from the students of Nebo School District for the Utah the strength of little wrists. They dreamed, as mothers ever dream, of brighter days to dawn, Of sheltered years for each who had a son to lean upon; She loved their kindly mothering hearts, but longed to share the while The healing in His little handsr the blessings of his smile. She kept His vestments, all His things, in spotless purity, The mothers marveled at her faith. Whence came her surety? She thought of wonders still to be, of holy ones who cared, And kept their sayings in her mind, to hallowed to be shared. She learned by angel whisperings how God would guide her through. And pondered secrets in her heart, that ony Mary knew. , -- J I yt 'ri vt t ,,H ,1 u .1. f : O , - T' tM - :s A i , j 'i , l Mt l , ,f Ip .1 A 'A d iTt nit t.d no Symphony fund and that January 14, 1970, be proclaimed Nebo School District Utah Symphony Day. PROCLAMATION WHEREAS, the Utah Symphony Orchestra deepjour Home warm in tde winter and is an outstanding musical organization; We dru cioties for jour cood jourfood, it ..1 ui i jou, deal uour water, add edeer tojourfirepdice, steads dardecue jour aid fujdt uourpatio, lit i V f t A wi vd d deatjourfooC. . . ... ;o a. T cood in tiie summer. and WHEREAS, LeRoy Whitehead, .;i -- T Sub-'mltt- ed - d V) - ..-it- it brings great cultural development, listening pleasure and happiness to many people; and WHEREAS, it brings outstanding recognition to the State of Utah; and WHEREAS, the people of the State of Utah, have accepted the chalenge to support the Utah Symphony Orchestra; THEREFORE BE IT RESOLVED, the Nebo School District Board of Education proclaims January 14, 1970, as the Utah Symphony Day in Nebo School District, Ray S. Whiting, President Nebo Board of Education Motion: Dr. J. Robert Hogan Seconded Dr. William H. Sorensen That the above proclamation be accepted. Voting unanimous. Agenda Item No. 9: Reports and Visitations Item No. 9A: Superintendent Reidhead presented to the Board a report from a Site Evaluation Team from the State Department of Public Instruction. The report outlined their recommendation of sites for various building needs within Nebo School District. After much discussion it was the consensus of the Board that these recommendations be considered at a later date. Item No. 9B: Superintendent Reidhead pointed out that theNationalSchool Boards Convention in April, conflicted with the April Board Meeting. Motion: Lynn Crook Seconded Dr. William H. Sorensen That the regular scheduled Board Meeting of April 13, 1970, be moved to April 6, 1970. Voting unanimous. Meeting adjourned On a motion by Lynn Crook at 12:30 p.m. -- 1 ss presented to the Board for their consideration a proposed school calendar for the with the following ' school year 1970-7- 1, explanation: The following schedule of days in school, workshops, institutes, work days and holidays is to be used as a work copy for various groups to study and submit recommendations to the Superintendent. In making recommendations it should be remembered that although the final responsibility for the calendar lies with the Board of Education, the Board is interested in receiving recommendations from teachers, parents and students. The guidelines 1. 1 items "Nebos ' 3 CHRONICLE - Clerk-Treasur- are: 1970-7- PAYSON Thursday, December 25, 1969 School Budget.- The main features were: 1. To develop a budget which included an operating reserve within most budget categories for flexibility of use 2. To develop a trend which would cycle the buying of equipment and supplies 3. To develop a fund balance type budget rather than a line item listing of specific - Middle School Program. It was the consensus of the Board that this evaluation team be appointed and that study be initiated immediately, to be completed in the spring of 1970, with the hope that such a study would be used as a positive tool for planning Mure educational improvements for Nebo students.' , Item No. 7C: Superintendent Reidhead for developing the THE . 3 and wisdyon a veryMerry Cfinstmm . H .A .i . i dour mam friends at MOUNTAIN FUEL SUPPLY COMPANY Jr. -- iiaCuuit Gas V ivr .7 Svwice- - ,V I L- |