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Show 4 - BELATED TIMES - OCTOBER 15, 1996 TOWN COUNCIL NOTES—Oct 9th Members present: Mayor Valli Smouse, Pat Drake, Dave Wagstaff and Charlie Kulander. Community Lot Report: Pat out again that the forms used in the conditional use application process POANOTES-OCT 23 BOARD MEETING tended to create problems because there were two separate forms for the Planning Commission and the Town Council. Members present: Rebecca Martin. Richard Williams, Melody Taylor and Ray Taylor. Meeting called to replace Repealling Fire Ordinance: CV Oct. 2nd meeting which was cancelled Drake has been appointed liaison from Fire restrictions were lifted by a 3:1 due to lack of quorum. Town Council. Pavillion design by vote. fire danger has greatly diminished with recent rains and cooler weather. Resolution to Acquire BLM land near front gate: Charlie Ray Taylor came in way too high. Committee still trying to find affordable design. Planning Commission: Synergy Conditional Use permit violation. Bruce Keeler, Planning Commission Chair, reported that one of the zoning violations at presented a resolution formalin'ng the Town’s attempt to acquire land near the entrance to the Town (area around the mailboxes). Charlie is researching John Groo’s house had been corrected, conditions Town would have to meet to i.e., a set of doors had been installed connecting the Synergy oflice to the proceed with lease or acquisition of this land. Much discussion. Charlie will meet with Brad Grosbeck from BLM to look over land. Resolution authorizes payment of $100 application fee and rest of his house. (In a home occupation business, the main door of the residence is also supposed to be the regularly used entrance to the business.) These doors are “affectionately” referred to as the “Doors of Compliance.” Bruce reported that John told him that Synergy has been shipping product from John’s home since the very beginning. (John Groo’s Synergy permit is for a phone contact point for a mail order business operating in California-no product was supposed to be handled or shipped from CV.) If this is true, then Synergy has been out of compliance for years. Bruce also reported that John claimed that shipping product from his home had been discussed when the permit was issued. (Examination of the minutes from the meetings when the permits were issued does not show this to be true.) Much discussion about what should happen next about the Synergy problem. Valli stated that since she had forgotten to put it on the agenda, nothing could be done at this meeting. Discussion shifted to what the process for Valli to sign application document. Resolution passed unanimously. Survey Results: Low returns disappointing. Concerns about quality proposed dues of either $55 or $75 per lot depending on whether or not the membership voted at the annual meeting to set aside $20,000 in a capital improvement fund for a building on the community lot. Other items of the budget: same amount of money towards road maintenance ($20,000); approximately $7,400 for other items such as insurance, bookkeeping, mailing and copying expenses. A new item was the possible purchase of a computer for the POA, of second survey. Need for third survey discussed, re: B&B’s and businesses owned by the Town. Richard seconded. attracting outsiders to CV. Valli said Even though the POA Covenants state they had no more energy for another survey; Planning Commission given that the POA owns the easements for Shafer Lane Update: Valli wrote all the roads in the Ranches subdivision development, legal opinions from attorneys Jensen and Kinghom pointed out that when the subdivision was approved and recorded by Grand to owners of lot at end of Shafer Lane, County, the ownership of the roads on and they responded that they were not interested in trading any other land for County, and later to the Town of permission to do third survey if they thought it necessary. (PC has mailed survey—please return by Nov 6th.) the land that the road is on. They want the road to be closed to general traffic, but will allow it to remain open for emergency (fire truck) access. Valli reported that residents on Shafer Lane were upset that nothing has been done to close the road. She also reported that Colin Fryer’s cow’s have been getting through the fire department gate because it has been left open. Colin had tried to wire the gate closed to keep his cows out, but someone opened the gate and didn’t close it. —Jack Campbell compliance, a letter would be written POANOTES-OCT. 2 BOARD MEETING CANCELLED. New process in general. It was also pointed dues for the coming year. The Board suggested by Rebecca (~31500). ROAD OWNERSHIP: Ray Taylor made the motion that the POA acknowledge that the CV side roads are should be in general when conditional uses were found to be out of compliance with the permits issued to them. It seemed to be decided that when a conditional use was found to be out of asking the permittee to either bring the conditional use back within the terms of the permit or to apply for a new permit incorporating the noncomplying activity. Bruce expressed much concern about the conditional use permitting 1997 POA Budget: The out- going POA board sets membership the plat maps went first to Grand Castle Valley when the Town was formed. Ownership of the roads does not prevent the POA organization from contributing funding for road work, since this work is obviously to the benefit of the membership and is consistent with the purposes stated in the Covenants and By-Laws. The Town has responsibility and liability for the roads within the Town. Vote: Ray and Richard for. Rebecca and Melody abstained. Ray Taylor motioned that the POA rescind the POA fence encroachment policy. Richard seconded. The policy had required the recording of encroachments so that new property owners Meeting Scheduled might have notice of problems before buying land. If POA does not own the side roads, then the Town is the responsible party for setting the policy for road encroachments. Motion passed: Ray, Richard and Melody for, Rebecca for Oct. 23rd. against. —Jack Campbell |