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Show Beaver County Monitor SEPTE MBER 21, 1996 The matter was tabled for further UNAPPROVED MINUT ES BEAVER CITY COUNCIL Minutes of the Beaver City Council. PROJECT: A letter from Assistant The Beaver City Council met in regular session at the Beaver City Hall on September 17, 1996 at 4:00 P.M. with the following members present: Mayor James Robinson, Councilmembers Ann. Marshall. Robin Bradshaw, Les Williams, Max present at the meeting were General Manager Eldon A. Cotton was read and reviewed.. Los Angeles preference is that the Utah continue their _ Participants involvement in IPP by recalling their generation Also Hal Sept. 3, 1996 City Council Meeting. member $274.00. Council Bradshaw abstained from The City Cquncil recessed from 6: o to 7:30 p.m. and a 8. YARDLEY, VICKY SECONDARY WATER: An amended letter from Vicky Yardley regarding using the secondary water system was read and attached hereto as Exhibit 9-17-96-B. The matter was tabled for City Manager Atkin tlie City Manager to prepare a draft policy for the City Council review. and Council Member Bradshaw to discuss the procedures with Sam Kierksiek and Vicky Yardley. 9. CDBG, FIRST HEARING 4e PAINT WELL PUMP HOUSE: Travis & Blake Gillies met with the City Council and presented a proposed Eagle Scout Project to paint Council Council tlie Center Street Well Pump House. Appx. Cost for materials $325.13.Council Member Marshall Member Member Dalton moved, Marshall 2nd, Beaver City Council move into public hearing at 7:30 p.m. to obtain moved, Council Member Dalton 2nd, Beaver City approve the project and public input on an application for a Community Development Block Grant. The following were present purchase necessary materials. Travis and purchase material for the hearing: Lucille Strong, Hal Lessing, Steve Atkin, James Robinson, Max Anderson, Les under direction of the City Manager. All voted in favor of the motion. 5, INVESTMENT OF CITY FUNDS: Utah Independent Bank has offered to match the rates of the Utah Williams, Robin Bradshaw, Ann Marshall, Mike Dalton. The City Public Treasurers’ Investment Fund, 4 is vote. sample personnel policy as prepared by the Trust for use of Utah Cities. Sick Time was discussed at length. ,Changes to the City Policy were discussed, The matter was tabled for ig, to work Carrie voting. Motion carried by a majority Local Government Trust met with the City Council and discussed Beaver City Policy and direction of the City Manager. City crew will install the lighting. Letters will be blue in color. - Council voted in favor of the motion. 3. CITY PERSONNEL POLICY: Personnel BULLETIN Robbie Member Dalton moved, Council Member Williams 2nd, Beaver City Council approve the purchase of materials for the project under bills be approved for payment. All adopted COMMUNITY BOARD: bulletin board. The appx. Cost of member Bradshaw 2nd, All but two Utah 7. materials 2. BILL APPROVAL Council. member Williams moved, Council the copy of the letter is attached hereto as Exhibit 9-17-96-A. The matter was tabled for review at the UAMPS meeting on Sept. 18, 1996. Project to construct a community All voted in favor of the of as presented a proposed Eagle Scout Bradshaw moved, Council Member Mike Dalton 2nd, the minutes of Sept. 3, 1996 Beaver City Council Meeting be approved as read and Fox as soon Bradshaw met the City Council and After review Council Member Robin Bob entitlement possible and by 2002 at the latest. A Lessing City Recorder and City Manager Sieve Atkin. 1. MINUTE APPROVAL: The City Council reviewed the Minutes of © written. motion. North are attached hereto as an Exhibit to the minutes. ‘No further business presented all questions regarding the grant application process: $959,000 is investigation of F. D. I. C. Insurance . amounts and investment options. expected to be available for the five 6. INTERMOUNTAIN POWER. September 17, 1996 Anderson, and Mike Dalton. following information and answered Manager provided to the public the : PAGE 4. before the City Council the meeting of eligible activities were reviewed. adjourned at 9:05 P.M. These minutes 100%of the activities by Five County presented for approval at the next county area this next year. The range will be have been uses to benefit regularly scheduled meeting. Until low/moderate income individuals. It such time, they are considered unofficial. was discussed what activities may the City Capitol- max. Request Five County A.O.G will consider. The Public hearing closed at 8:00 p.m. _ 10. STAG MOTEL OWNERSHIP CHANGE: Council Member Anderson moved, Council Member Bradshaw 2nd, Beaver City Council approve the business license application for the Stag Motel-370 North Main Street- new owners: Lynette & Anthony Fusco. All voted in favor of the motion. A copy of the license application is attached hereto as Exhibit 9-17-96- C. ‘11. STOP SIGNS VANDALIZED: Council Member Williams reported that the stop signs are down by the Mt. View Trailer Park. City Manager was instructed to have the signs replaced. 12. STREET SHOULDER GRAVEL The street shoulders of the newly overlaid streets will be graveled just as soon as the gravel is crushed. 13. OPERA HOUSE - POOL TABLES Council Member Williams requested that City Manager Atkin meet with the Senior Citizens and review moving the pool tables to upstairs. 14. STREET NORTH DEEDS, Street Deeds for 1175 1175, photos. - Scpt. 3, 1996, at 6:53 P.M. at the Minersville A regular meeting of the Minersville Town Caused was held on Tucsday, Scpt. 3, 1996, at 7:00 P.M. at the: Minersville Town I Tall. Those present: Howard Pryor, David Eyre, Hodney Carter, Michelle Barton, Robert Crew. Visitors: Steve © Ogden, Gall Pomeroy, Valentine Hastings, Kevin Carter, and Dan Spencer. The minutes from the Aug. 19, 1996, council . The... meeting were approved with one correction. correction: The Calvin Rogers building permit approval was to include the condition that the garage is to be for private usc only. It cannot be for any type of business purpose. Robert Craw made a motion to approve the request of the Library for the Town to pay the monthly service charge for the Inter-not phone linc. The Library will be “responsible to pay the installation charge, Michelle Barton scconded the motion, the motion passcd. The roof is still leaking at the library. furnace necds to be removed from the roof. _ The old Dennis Johnson, representing South Central Telephone, requested that the Town give them a longer franchise than 5 years. The council will contact Attorney Kancll before a decision Is rcached, South Central Telephone will take over the telephone service to Minersville on Scpt. 13, 1996. Steve Ogden met with the council to discuss plans for a water tank and distribution system from the tank for the Town. He has done some preliminary studies for the location and services. He suggested various sources for’ funding. The council Instructed Steve to proceed with applications to the various agencics to try to obtain the best funding package possible. Robert Craw made a motion to accept agreement with the U.S. Postal Service to install outdoor post office boxes. David Eyre seconded - motion, the motion passed. Mayor Pryor signed the new the the agreement. There are several pcoplc on a waiting list for mail boxes at this time. The boxes will probably be installed near the drop box already installed. Unapproved minutes - Milford City Eoincil Meeting monthly fee for water and sewer. Rodney Carter’ 4 seconded the motion, the motion passed. Attorney Kanell advised the Town that H. ees Griffiths plans to appeal the Town's decision concerning' i the non-conforming use mobile home. It will be. his® responsibility to make an appointment with the Board of ' a Rodney Carter made a motion to pay the bills | bAhS presented for payment. Robert Crew seconded the i ‘motion, the motion passed. Robert Craw made a motion for the Town 1 tor: To discuss a persons character. ' will be $750. The clinic will be charged the regular donate $50. for the 4-H Stock Show and safe. David. Town Hall. Utah Open Meeting Act 52-4-5 (1) a (i): priority and is on the City Capitol Project List. Mrs. Strong requested the City consider on announcements, David Eyre made a motion to approve a 1" water missionary or military Adjustments. Minersville Town Council held a closed meeting, Tucs. ’ Improvement Improvement Plan. $150,000 is the County Monitor does not charge for wedding or birth September 3, 1996 — discussed. The group present felt that the water project was a top presently Contact Deanne Harris at 438-3040 Beaver MINERSVILLE TOWN COUNCIL MEETING new water tanks and piping were sidewalks as an improvement to the City. Those present agreed that sidewalks are needed bui are not For Beaver News news and result in the displaccment of low and moderate income individuals. The City discussed the needs of Beaver City to develop fire flow and pressure in the culinary water system. Two _ hook-up at thc now medical clinic for a park. The cost SsbB Eyre seconded the motion, the motion passed. ia OTHER BUSINESS: ae The clerk was Instructed to send Larry Bailey a bill _ for a total of $240. for work on his water line to his fire’ hydrant. The bill is for’ the’backhoe and also 20 hrs. labor. Michelle Barton made a motion to request that* Bill Garrett tear down the extension on the old dairy barti.” Robert Craw seconded the motion, the motion passed. Michelle Barton made a motion to adopt the certified tax. _ rate of .001662. Robert Crew seconded the motion, the” motion passed. - Rodney Carter made a motion to scorn the contract foe _ Twin "D” for sewer cleaning on a3 year rotation at 30% cents per. fi. David Eyre seconded the motion, the! motion passed. The council formed a committee to wind building permits so that they can be approved between _ council meetings. The approval can be made as long as. the building meets all of the Town Ordinances and planning and zoning requirements. The committee will, consist of Kevin Carter, Howard Pryor, and one other, council member. as Shaana Carter has resigned from the Ftenniag andZoning Committee. Another person will be pen a i take her place. There have been complaints about speeding In ie community. The council recommends that Town. Marshall, Kevin Carter, sets aside time each day for law... enforcement. | OLD BUSINESS: : as seC 1. Alan Wood lilac bushes, unresoived. Soe eH 2. CDBG Project, Phase II near completion Meeting’ September 17, 1996 to get information for the’ application for the new funding yeaar for CDBG funds’”’ 3. The Sand and Grease Trap at Pearson Dairy is” completes 6 ie 4. Move Chlorination to pump house, waaaiting for- Rural Water help. 5. Larry Bailey is in compliance. 6. impact fees tabled. Gree ek re i 7. Fish settlement. An agreement was feached oth the State and with Aldred. Aldred will pay ‘4 of the money and do % of the’ work. The Town is waiting for’ additional instructions for the work at the Beaver River. : Meeting Adjourned /s/Sue M. Carter Town CPi - September. 17, 1996 SIOKE 10 + [ince iad anasto olbd UE Ina : fe) 5 4ba ke be ane 1 CORA SEIS: | Maya + Wiseman called the meeting to oa at.7:00pm. Those in attendance were: Councilmembers Russell.>{ budget process. lie noted that the delay resulted in,the,City losing its-certified tax rate. Cosilscitmnerntvenlbtiek Swaine Smith, Nick Swain, “John “Carter and Mark Dotson, Junior Davis was absent, Glenn E. Hill, City _ moved that staff be directed to draft a letter to the County Commission protesting the lack of timeliness| in™ Manager/Recorder, Arden Fowles, City Treasurer, Ray Whiting, Street Foreman, Leo Kanell, City Attorney, BJ. ; developing the tax levy information. A copy of this letter was to be forwarded to the State Auditor's office as well, Moore, City Engineer, Allen Durrant, David Lake, Ron Theobald (representing Creamer and Noble Engineers) and » The motion was seconded by Councilmember MarkDotson. The Council voted 4-0 in support of the motion. The , Alice Smith, Beaver County Monitor. motion passed. z Engineering Presentation- Mr. Ron Theobald, representing Creamer and Noble Engineers, detailed the extent Councilmember Nick Swain moved that Resolution #5-96 be approved as presented. The motion was... ofengineering services available through his firm. He indicated that when the City Council decides to change the seconded by Councilmember Mark Dotson. The Council voted 4-0 in support of the motion. The motion passed.’ City Engineer designation, that his firm would be interested in representing the City as the City Engineer. Mr. 13. Comments- B.J. Moore requested some clarification on the extent-of work agreed to on the LDS Chapel’ e Theobald was questioned about his firm's experience in the area of water resource development. Mr. Theobald utility project. He needed to know if the City was going to provide the meter, meter box and saddle. The Council © explained how his firm worked to identify funding sources for water projects. When asked about the cost for such indicated that the agreement was only to make aed service available all meter costs will be the responsiblity of te. 4 an effirt, Mr, Theobald advised the City Council that the funding research work would be offered at no cost to the property owner. o City. Mr. Thecbald mentioned that if they were successful in finding funding for the City, that they would hope 8.J. Moore indicated that he is sieenpung to complete ie curb and gutterprojet at the highs school a that the Council would use their services on the project. The Council indicated that competitive bids would requested some help from Ray Whiting, Street Foreman.© ‘probably be required before any agreement for engineering services could be approved. B.J. Moore mentioned the recent building moratorium in a Utah city, due to their impact fees, titi had Councilmember John Carter made a motion that Creamer and Noble Engineers be authorized to - been developed without a study. Mr. Moore suggested that the Council retain him to develop Milford's impact fee : research the availability of funding for the development of a new water well. It was understood that this service study. He will work with Five Counties Association of Governments, lie will present the Council with a fama would be offered to the City at no cost. The motion was seconded by Councilmember Russell Smith. The Council proposal at the next meeting. oo 4-0 in support of the motion.. The motion passed. Ray Whiting, Street Foreman, indicated that he had a sewer video demonstration scheduled for 10 am, 3. Council Vinutes - Review and Approval- Councilmember John Carter made a motion that the minutes from September 18, 1996. He plans to inspect some questionable service lines. GH the September 3rd Council Meeting be approved as read. The motion was seconded by Councilmember Mark Ray Whiting mentioned that Weltek has requested final inspection and payment. However, the punch list ee The Council voted 4-0 in support of the motion. The motion passed. is not complete. The City Manager recently sent a letter to Weltek which specified the work remaining. ae 4Annexation Agreement- This item was tabled to the October 1, 1996 Council meeting. The City Engineer Mayor Wiseman discussed the memorandum from the City Manager which discussed the annexation issue... ‘had not completed the agreement and the necessary easements were not yet in place. This agreement will propose The Mayor asked the Council to consider what should be done. It seems clear that the attempt to form a Township+ the annexation of 110 acres of which 20 acres will be utilized for golf course expansion. that completely encircles the City of Milford, is an effort to stop the growth and development in Milford. The City’ 5. Landfill Report - The closure of the Milford Landfill has been a matter of some discussion during the past Attorney said that if the new Township petition does not provide for the reasonable growth of Milford, then the’ | several months. This report was commissioned following the questions and demands of some citizens, regarding Council would have no other option but to file an annexation petition. The Council decided to wait until September’ | the costs associated with this closure. Mr. Ken Hinton, of Kemp, Burdick, Hinton and Hall, L.C., prepared this 20, 1996, to see if the new petition has provided the City any growth area. The Council will then determine what, i report and discussed his findings with those citizens who had expressed serious concern. Mayor Wiseman action will be necessary. ih explained how the report was developed and how Mr. Hinton had resolved citizen questions. It was noted that the Councilmember Mark Dotson asked the City Attorney for a report on the dangerous building inintown. | report verified the position which the City Council had always held, that the closure costs exceeded the revenue The Attomey assured the Council that worki is Progressing, however given the time line i in he statute, it val ake collected. The ee found that the City has expended $13,386.21 more vin was collected to accomplish the some time to conclude, ; pine Councilmember Mark Dotson asked about the recent placement of a onenics fe an ecanng 6. South Central Utah Telephone - Board Member Appointment - The City Council indicated the ebae and grandfathered mobile home park. He had received complaints that the building would be too close to the to. locate individuals interested and available to serve on this board. Staff was directed to contact Mr. Spencer, with intersection corner. The City Manager assured the City Council that the location of the home meets the ee Py thé. telephone company, to determine the number of applications he may have for the Milford - Minersville area. and frontage requirements for the mobile home park. If no applications have been filed they were to advertise the board vacancy and solicit citizen interest. Councilmember Russell Smith wanted to recognize Carl Briscoe ee a: oe of oe to a gol ‘7. Available Budget Funds - Staff explained that $14,770 had been identified as available budget funds. These : Rollins Construction for hauling the sand to the course. and course futids were produced by a health insurance rebate of $6,370 and $16, 400 budgeted airport salaries and benefits which are no longer needed due to the airport leas¢ agreement. ‘This total of $22,770 was then offset by $8,000. in budgeted revenues from the sale of fuel which will not be realized under the lease agreement. ‘of the ordinance is being sent. o a . The report detailed how the available savings had been impacted by the funding of items which had been initially Councilmember Nick Swain suggested that the Business eect: be contacted to get a member on the removed from the budget, the part-time clerk position and the custodian position. The following breakdown of new Housing Trust Fund committee and to advertise for the two citizen prenens oe Wiseman sppenies thése expenses was discussed. Available Savings: $14,770; Little League Donation ($500); EMT Donation Councilmember John Carter to the committee to serve as Chairman. -. ($1,000); United Old Timers Donation ($1,000), Accounting Clerk es Custodian ($700); Benefit Costs The City Manager mentioned that a public meeting had been scheduled for Getober 8 1996 at Fpithiin the Milford High School auditorium, Mr. Bim Oliver, State Main Street Coordinator, will be here to discuss the Main © ($37 5); Total available savings $7,007. ». City Council authorized staff to recruit for a custodian position to provide three (3) hours of service to the Street program with the citizens and concemed groups. Mr. Oliver wants to include the City of Milford in this — ee and one (1) hour to the city office building. year's Main street project. 8. Planning and Zoning Commission Appointments- Councilmember John Carter made a motion that Alan _ The City Manager indicated that Utah Power and Light were sbiine to prepare'a marketing plan for © Durrant and Sheldon Albrecht be appointed to the vacant positions on the Planning and Zoning Commission. ei ight (8) industrial parks. The County Community Development Director asked if Milford would want to be _ Councilmember Russell Smith seconded the motion. The Council voted 4-0 in support of the motion. The motion included. The project will cost the City approximately $500. The City Manager was ready to proceed so long as i DB the Council did not have a problem. re 9. Approval- Bills and Payroll - Councilmember Russell Smith moved that the bills and payroll be approved . The City Manager reviewed the CDBG Program for 1997/ 1998. He indicated that the first public hearing : as presented. The motion was seconded by Councilmember John Carter. The Council voted 4-0 in support of the would be scheduled for the October 1, 1996 meeting. This meeting is meant to provide information to the citizens © motion. The motion passed. and to solicit project. suggestions. The City Manager suggested two potential projects, 10. Approval- Financial Report- : Conaneenee Mark Dotson moved that the financial report be approved peiaeline funds for the Housing Trust Fund; (2) Water well development. as presented. The motion was seconded by Be John Carter. The Council voted 4-0 in support of the motion. The motion passed. 11. Ordinance H9-96 - South Cent ral Utah Telephone Franchise - Councilmember Nick Swain moved the approval of Ordinance 49-96. The motion was seconded by Councilmember Mark Dotson. The Council voted as follows on a roll-call vote: Mark Dotson -Yes; Russell Smith -Yes; Nick Swain -Yes: John Carter -Yes; Junior Davis -Absent; The ordinance was approved 4-0. 12. Resolution H5-96 - 1996 Le onic nent: Nick Swain discussed his frustration with the County and its inability to get tax rate and property valuation information to the City in time for the annual The pre-application is due to Five Counties. Association of Governments by Spm on December 2, 1996, 14, Executive Session- This session was called to discuss the character, professional competence or physical or _ mental health of an individual. Councilmember Russell Smith moved that the Council go into executive session : at 9pm. Councilmember Mark Doison seconded the motion, The Council voted 4-0 in support of the motion.’ “The |‘ motion passed. The City Council retuned to regular session at 9:20pm. 15. Meeting adjourned at 9:21pm. These minutes will be presented for approval at the next regularly scheduled meeting. time they are considered unofficial. oe su ie a |