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Show BMittors Monitor PAGE 5 : | APRIL 19, 1996* am Walker Center, = ? Suite 900 175 South Main March 26, 1996 Salt Lake City, Utab 84111 Cost Telephone 801 521-8600 SANDSTROM. Facsimile 801 521-7913 Architects Municipal Building Authority GILLIES STRANSKY BREMS SMITH of Beaver County Re: March 21, 1996 public safety building was 105 East Center Street ( Beaver, UT 84713 Attn: the 122 bed Doug Carriger, Assistant Jirst estimated Mr. Doug Carriger _ Beaver County Public Safety Center Municipal Building Authority of Beaver County TRS at $9 million. 105 East Center Beaver, UT 84713 Current voter : : Dear Doug: information Sirs: In response to Mr. Carriger’s letter of 3/19/96 we’re pleased to propose the following fixed fee amount for services complying with the provisions of AIA document B141, “Standard Form of Agreement Between Owner and Architect” - 1987 edition. $5,460,000, we propose a fixed fee of $262,000. \ This proposal is subject to the attached qualifications items | through 12), which we have annotated to indicate the intent of our original proposalto you. pamphle tS pra, ect g 4 y =~ Thank you for the opportunity to propose our services; we firmly believe that our firm will best serve Beaver County’s interests and look forward to completing final negotiations for your project. ds er Construction Phase - Administration of the Construction Contract Section 2.6 m addition to ; Paragraph states that the architect’s responsibility terminates at the issuance of the final Certificate for Payment or 60 days after the date of Our fixed fee will include substantial completion of the work. responsibility for one full calendar year after completion of the facility and a thorough one year warranty inspection by our office. 2.6.5 Paragraph implies that the architect could be reimbursed for multiple or the $3, a IRs million GO Doe AY bond. | Or, are there nat additional Note: Final bid letter from Gillies Stransky Brems Smith A quick check with the calculator determines that the rate , . Paragraph implies that charges may be claimed by the architect for the 2.6.13 : preparing and execution of change orders and construction change directives. There will be no additional charge for changes requested by the county or for the preparation of construction directives. Offered is .04798%. Document B141 is a 14-page standard agreement form, too long to publish, but available for inspection | finance costs on lop | of the 295 EAST 950 SOUTH, OREM, UTAH 84058 / 801-229-0088 in the County Planner’s Office. Source: Beaver County Planner’s Office Prisoners Doug Carriger, Assistant Page Two March 21, 1996 + The voter information pamphlet claims that no tax increase is expected for the combined GO Once again, we would like to convey our enthusiasm with the possibility of designing your new public safety center. We want to let you know you have our personal commitment that we will give the Municipal Building Authority of Beaver County the best facility possible. 1n public information mectings last November, this same claim was responsible for swaying public opinion in favor of a 152 bed facilityto be paid for by housing state prisoners. Closer scrutiny proved those figures to be somewhat less than accurate. How can voters be assured that current claims for no tax increase arc valid? oe ei ceagsts test BRO 33 yy EO Sincerely,” BERL NE eek ee EAU AS EE BENS Stephen Sandstrom, AIA Architect reflecting a 550 mmate increase during the year. By April 10, 1996 it was up 133 to a total of 4,104, only Still, there are no guarantees. With proposed jails to house state SS/sw prisoners in other counties, additions underway at the Draper facility, and the $14 million already appropriated for the Gunnison facility (future additions in 192-bed pods increments may increase that facility to 3000 total) there is a conceivable point where the law of supply and demand take over, causing a decrease in per diem. + Reference to a 5-year contract for state prisoners should be clarified by commissioners. TE ty » Can the County depend on an unlimited supply of state prisoners to discharge this debt? Beds to house state prisoners are critically needed nght now. December 31, 1995, state prison population was 3,971, slightly less that the 1995 rate of increase. FAX 801-229-0089 A PROFESSIONAL CORPORATION at times outnumber jail beds. Limited room can require “hardened criminals to be housed with first-time offenders. There are no accommodations for female prisoners. and revenue bonds. Laie As you can see, our total fixed fee of 4.8% includes all the basic services as well as added services that goes beyond the requirements of Article 2. We feel it is critical to provide these services as part of our fixed fee to insure a quality project. | $7.5 million? - The Beaver County Jail is presently inadequate to serve the needs of the community. | We commit to weekly on-site inspections of the extensive site visits. critical times or as determined to thibe project with additional visits during as oy There will be no additional cost beyond our fixed fee for a apa and iy interest GAWORDICORRICARRIGER.LTR. ; i veuatin 2.6.1 . han SE m ¢ : project cost - Abram G. Gillies, AIA for GILLIES STRANSKY BREMS SMITH ARCHITECTS ates services that we include in our fixed fee. this r effec ta Sincerely, 2 Sa In addition to the basic services as outlined in Article 2, we feel we should clarify additional lease r evenue bo , In response to your letter of March 19, 1996, we acknowledge that our total fixed fee of 4.8% of the total construction cost includes all the Architect’s Basic Services as described in Article 2 of AIA Document B141. As requested in the RFP, we itemized the services to be provided along with reimbursable expenses and additional/extra services. million in For services pursuant to the construction of a 112-bed jail with attached courts and administration facilities, of about 42,000 gross square feet, for a building budget of about | — Note: Final bid letter from Sandstrom Architects. Source: Beaver County Planner’s Office Although the Department of Corrections can enter into a contract for jail beds, the State Legislatur from one year e can not for a future year. All such contracts are subject to yearly appropriations and/or terminations. bind the Logislature According to Jack Ford, Department of Corrections Administrative Director, this policy had not changed as of Thursday morning - nor is it likely to change. + Why were contracts awarded to architects and engineers before voter approval for the project? ° What is the jail contingency plan if voters do not pass the bond issue? Circle 4 Scenario 2: Farms + Phase I Population Impact Distribution: 2005 WASHINGTON (0.88%) MILLARD (11.47%) October I, 1995 Beaver County School district enrollment was 1,480 total students. This is an increase of 65 students from the September 1, 1994 enrollment. Enrollment has dropped slightly, and to date, stands at 1,466. From the October figure, Belknap Elementary enrollment is -5; Milford Elementary -3; Minersville +7; Beaver High School -5 and Milford High School -4, | ; The Governor's Office of Planning and Budget projected an increase of 75 students for that period. Enrollment Projections New Enroliments Current 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005° The 98 31:2. 6. 22 16 -184 52.5) 11.5 392 24.2 235 52.6 17.5 389. 292: 265 60 21.4 44.3 31.3 27.7 66.1 22.9 482 231.3 278° 65. 23:40 486 329 284 675 23-4 482 349. 298 709 24° 489 37.7 316 769 244° 498 41.1 34 83.1 248 50.4 445 3630" 89.51) 26.2.3: 50.4); 75.3 0.566 138.6 0.493 156.7 0.382 181.4 0.363 196.2 0.354° 196.1 0.346 200.4 0.341 2085 0.335 220.4 0.331 233.4 0.329 AY Belknap Elem Minersville Elem Milford Elem Beaver HS Milford HS Total Percent of total : BEAVER COUNTY SCHOOL DISTRICT ENROLLMENT LIST 1998\96 GOPB, 3/21/96. Results are preliminary. Model parameters have not been fully calibrated. Results are suggestive, not predictive. This is one of many possible distributions. Scenario 2 - Farms and Feed Mill plus Kill and Chill Processing Facility shows 56.03% of the population may go to Iron County. This may create tax base increases in Beaver County with less demand for services. 245.6, 0.325 Hy ‘ |