Show mail e-mail who has access how is it used Amber Matt Delporto Jamie Wheeler Contributing Writers I get a lot of Phi Theta Kappa stuff which is the honor society for the e junior colleges why is Phi Theta Kappa and other organizations abusing the mail e-mail system with unnecessary crap says Will Evans Salt Lake Community College Biology major Evans was able to track back to the time and place he allowed Phi Theta Kappa to obtain his Salt Lake Community College mail e-mail address However several students including Evans claim that they receive mail e-mail from other colleges that they have never contacted or expressed interest in students receive mails e-mails integral to the community college and may include important academic deadlines admission financial aid information campus events and other information With a student bod so large and diverse how does the administration determine what kind of mail e-mail is relevant to students Alison McFarlane Director of Institutional Marketing and Communication describes an example situation to us Lets Let's say Financial Aid wants to send an e Pull all those names that fit the needs of financial aid and send an mail e-mail Continued on t C r r L Photo by Loren Teryl students work on computers in the Student Center at Taylorsville Redwood Campus Every student mail e-mail address is owned by even though the address has been created and assigned under a students student's name J I M y M-y y S p a am amin rr m in C mail e-mail Continued from A blast Many marketers use mail e-mail blasting While these mailings are often disca discarded ded as spam the the technique can be effective for reaching large group groups of people The message is delivered all at once it is consistent and everyone does not have t to be in the same room at the same time Anyone who has sent I out a text mass message knows of the advantages of this technique Evans describes receiving odd mail e-mail from Tulane inane University I have never even inquired about information from Tulane Evans claims that even if he had he wouldn't have given them his mail e-mail address I think they are a good school but I have never wanted to togo togo togo go there Sarah Thorup English major receives mails e-mails from Westminster College because her profile fits with students who are very successful at Westminster College Westminster College mail e-mail disclaimer statement Sarah claims she has never given out her mail e-mail address to Westminster but somehow still receives mail e-mail from them If they didn't ask before sharing my mail e-mail Id I'd be a little upset says Thorup The overall feeling shared by students we talked to about spam is evident in the statement from April M Mack ck 21 Communication major I dont don't want any junk says Mack o Every student mail e-mail address is owned by even though the address has been created and assigned under a students student's name Once they have been accepted as a student their mail e-mail account is automatically generated says Bill Director of the theOffice theOffice theOffice Office of Information Technology According to the Family Education Rights and Privacy Act certain student information is readily available to individuals agencies or organizations Information can be released upon request unless ss the student specifically withholds permission to do so This includes students student's name date of birth major field o of f study dates of attendance enrollment status degrees and awards received mos most t recent previous educational agencies institutions I participation in activities sports and mail e-mail address Patricia Sanchez Assistant t t Registrar says C Ct does not give out student t t names addresses o or r r telephone numbers even ever n i 1 though allows it can be accessed d at http enro i mis ces CJ Office o 01 Information Technology and Institution al I t t t r r i 1 L Marketing works with other departments to help 1 determine which mail e-mail blasts blasts blasts' students should receive Some students are getting lots of mail e-mail 1 fr from from m different departments some might be getting only a little bit just depending on their level of activity and connection with the college says McFarlane Our desire is for mail e-mail to be bethe bethe bethe the primary account for students to receive college information Students have the option to forward their mails e-mails to another mail e-mail address of their choice This can allow students to consolidate to just one mail e-mail account but depending upon spam and junk filters a a student may never see many of the e We believe it is true that a lot of students arent aren't accessing mail e-mail but are forwarding to mail G then gets caught in a filter and it never reaches the student McFarlane says Marketing's main goal is how best to communicate with students So really the communication through mail e-mail is just an attempt We dont don't want to bombard them with information but there is a lot of information we want to get to students Were We're trying to find the best methods When asked if there are specific ways of profiling or targeting a student by major age or any other ther category McFarlane says We have so much information in Banner the program used by for these operations departments can just ask for a report from IT listing all the General Ed majors and we can pull a report When asked how Westminster would obtain mail e-mail addresses the Office of Information Technology's response was There is no global address book Youre You're going to have to give it to them or mail e-mail them There is no way for them to go to our site and find you on the and just mail e-mail you Karla Farley of Westminster College admissions says I dont don't know where they student mails e-mails come from I 1 just send them It is unclear exactly what is happening with information sharing at and the surrounding community In the electronic data cloud of digitally stored and transmitted information that is present in most aspects of our lives there are risks I dont don't think any of that information should be shared unless a student has decided that they need to have access to it says Evans If a student wants to prevent directory information from being disclosed they need to toi to complete a Request to Withhold Information formation Form i 1 in Enrollment Services Salt SaltI I Lake Community College I Enrollment Services PO BOX Salt Lake f Cit City UT y f 1 I |