Show STATEMENT OF CITY AUDIT to disabuse the public mind of any wrong impressions it may entertain relative to the audits of the tooele thoele city books the mayor and city council present the following summary and excerpts taken from the auditors reports cities even sma I 1 and most all cities as large as tooele have installed up to ante and adequate system of accounts and nd it was thought that the best interests of the public would be conserved by having the tooele thoele city books and records audited and placed in a condition so that a system of accounts could bo be installed with tin this s thought in view beesley reeves co certified public accountants coun tants of salt luke lake city were engaged and audited the books and records begin beginning ning january let 1913 to june 1920 the following statement is made by them relative to the scope of the work accomplished we have audited the books and records of the four depa departments rt of your city namely the city recorder the city Trea the water department and the lic library we submit herewith our report together with the following exhibits and schedules exhibit A summary of cash receipts journal from ryll 1913 to june 80 1920 exhibit B statement of cash disbursements from january 1 1918 to june 30 1920 schedule no 1 statement of water bonds payable as of june 30 in in auditing the records of the city recorder and treasurer it is shown tatt thi t the cash on hand at the beginning of the audit arid cash received during the period of the audit amounted to 97 cash balance that should be on hand june 80 30 1920 balance on hand and in bank june 80 30 1920 cash unaccounted for due to the fact that the entire period of the audit it was not the practice tico of the treasurer to make monthly bank reconcile ments and thus verify the cash balance shown by the books it is impossible to de determine termine w when hen and how the abort shortage afre ac cured an eximina examination tion of the water bond register show showed d this record to lo be in good order and in balance A number of tests were made to verify receipts of money for licenses credits to property owners on account of paying paling assessments etc also st statements of receipts to library fund and disbursements bur therel there irom arom were completed and these were reconciled with the books of the recorder statement of receipts receipt i by the water department and deposits thereof were made aside from duplicate receipts thero are no financial records kept in this department part ment merely memorandum cards showing dates covered cov areu by payments made in many cases money paid auld was deposited to the water dept account without receipts being made thus destroyed aej means of tion f 1 total receipts s total deposits 1 amt deposited in excess of receipts for f or which h no receipts ree apts were given general in making makina reco nime for the improvement of fhe city re cords we want first to impress tho the importance of J installing ns talling a ele general ledger in m wi IVA tich should be kept accounts with alt all departments of the city aei ants with assets owned and diab ow mg ing and from which I 1 monthly balance of all departs tents can be taken at pre present serit the che city owns thousands of doll aall 1 rs in va rious sta record properties proper tiel w ishou t a leor leer of samy amy I tile the lack being kept ept ky in loss li iab y resu lits C 0 0 the city ahr bugh heip nen elect lect 0 ar d carelessness in croper p cr inting earlier in this report rt under water works decarti department pent we have shown that ll in alj came from watter users absolutely no fl record as to where tho the mane money v came from there is urgent nee needa of ledger ip in this dep et ment which would reflect individual char charges g e g to consumers the amounts a and n d dates of their payments and also balances due at any time from each consumer all departments responsible for the collecting of money should be provided with duplicate receipt books numerically numbered and under no conditions receive money without giving a proper receipt in the cise case of all expenditures we recommend that a voucher jacket be kept to which should d be attached creditors invoices both properly approved bearing the warrant number paying same and filed in numerical order we urge the immediate atten tion lion of bour auditing committee to the importance of installing this accounting system from the above it can readily be seen that the records are inadequate and the necessity of installing a system and having the records cordi nate in such a wa way y that the auditing committee each ninath or at regular intervals ean can audit the cites account sand know ahat tho the records are being kept up to date and in such a manner that an external audit can be mada at any time deemed necessary by the council acting under the advice of beesley reeves co recognized certified public accountants 0 of f aalt antlake alt lake city Na tV arburton and wagstaff Wag accountants of tooele thoele were instructed to audit the books and records from the close clese of the former audit june jun e SO 20 1920 to june 30 1921 and install a system of accounts em embodying bodying the recommendations of the bees beesley ley reeves co and such features feature ii as they deem necessary to properly account for and protect the cites finances no irregularities irregular ties as to the cites finances were discovered by warburton and wagstaff the same tests testa and examinations made by beesley reeves reevea co were made by them for the period under their audit they emphasize the recommendations made by the beesley reeves co and point out the ity of making a satisfactory audit under the existing form of accounts the following recommendations are features embodied in the ays tem of accounts which mako make it possible for the auditing corn com to keep in close contact with the cites finances and accounts see that all warrants are properly distributed and signed for authorization for payment check monthly trial balance of the general ledger verify general ledger account of water department customers with total as presented by water department clerk verify bank reconciliation with ledger account of treasurer cash the reports of the auditors are of course to extensive to be presented in full in the paper the above is given to give the public in a general idea of the audits made and the necessity of installing an up to date system of accounts copies of tho the complete audits are on file in the city recorders office at the city hail flail and are open to ci citizens the bys system te m of accounts will be gladly explained by the recorder to those interested dated the ath day of dee dec 1921 by order of the mayor maiorand May orand and city council attest JOS A WAGSTAFF city recorder |