Show St State e Motor Ot I Pool Headache Report Says The Utah State Motor Pool fool has been loosely administered Inthe In Jt Inthe the past and has not functioned In the way that was originally In Intended intended In- In tended This was the major conclusion conclusion con con- elusion reached by Utah Foundation Foundation tion the private nonprofit gov goy governmental research organization In an exhaustive survey of ot state tate travel In Utah Among the specific shortcomings ings inga In motor pool operations not noted ed cd by Foundation analysts not not-I are the following VIng I 1 I. I Until recently most cars In Inthe Inthe inthe the pool were permanently assigned assigned as u- signed thereby creating an art arti arU- arU shortage of vehicles for trip trip-to-trip use 2 Travel by private automobiles has not been effectively ed In fiscal 1950 1956 for tot example reimbursements for the use of ol private vehicles amounted to almost at al- al most three times as much as did payments by the departments to the State Motor Pool for use of state-owned state vehicles 3 3 Record keeping concerning motor pool operations has be been n Inadequate 4 No systematic program of preventive maintenance has been followed 5 5 Motor pool cars and other equipment have not been adequately adequately ade ade- protected from the risks of theft and vandalism 6 Opportunity for economy In Inthe inthe the purchase of gasoline and other supplies has not been utilized 7 Administrative controls are inadequate to prevent abuses In Inthe Inthe inthe the use of state cars The Utah Foundation report observes that some decided improvements Improvements Im Inv In motor pool operations operations oper oper- have occurred since the appointment of a new motor pool In April 1957 1951 The study notes noten however that additional addition n ni i forms form's ar are eed the s I o be operated opera pd In n an efficient nt 1 like business like manner Sixteen specific recommendations designed designed de de- signed d to Improve motor p pool ol operations operations op op- are listed In the report Despite the shortcomings In Inthe Inthe Inthe the o operations of the State Motor Mo Mo- tor pool travel costs In Utah have been held In check during the past eight years according to the Foundation study DurIng DurIng During Dur Dur- ing the year five-year period 1944 4 to 1949 expenditures for state travel travel tra tra- vel el almost doubled Between 1949 and 1956 however the Increase In- In Increase In In- crease rease In state travel costs has been only 2 per bet er cent Travel Traver by public officials and empl employees currently Is costing the state ct of Utah close to 1000 per year the report continues Approximately 86 80 per cent of the rep reported state travel expense In fiscal 1956 was for state In-state travel while 14 per cent was for state out-of-state travel The Foundation points out that the number of state out-of-state trips authorized by the Board of Examiners Ex- Ex de declined d by nearly 30 per percent coot cent between 1948 and 1957 1951 The study notes however that an an examination of state out travel authorizations for the i past fast it twelve months Indicates a decided decided ed lack of uniformity In the maxImum max maxx imam amounts allow allowed d and tha the actual amounts spent tot lot specific trips It suggests adoption of formal standards for fot determining maximum amounts allowed forout for tor out out of state of-state trips perhaps on the basis buls of actual rail or of plane fare plus an amount for each day that the official or employee Is engaged engaged en ett In official state business |