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Show Y, HILL TOP TIMES 30 Office in Accounting, Finance Pays Over 250 Bills Each Day By Ed Fowler Chief, Commercial Services & Materiel Branch 1't many people who look forward to paying Most of us just pigeonhole bills, hoping they'll their bills. There r fly away But hidden away in a back room of the Accounting and Finance Division is a little group which just loves to pay "Grandma Fern Martin and her 11 little chicks." bills Thi'i grroup is little known at'i FB since it does not pre pare pay checks or TDY claims. It deals with commercial and c ier government concerns .roughout the United States, bills per day amounting to some $335,000, within three days of receipt of billing. The work must be very acnot only would we have curate suppliers if they aren't aying for the materials, sup- unhappy paid accurately, but also the Genplies, equipment, utilities, com- eral Accounting Office checks munications, and rentals which her work. are needed for stock and to run Just to give you an idea of the Ogden Air Materiel Area. to "Grandma Martin's" work "Grandma Martin's" group is pay a commercial or military officially called the Payment vendor she must have three basic Function of Base Procurement items: First, there must be a Unit, Funds Section, Commercial contract between the government Services and Materiel Branch, and the supplier. The DirectorAccounting & Finance Division, ate of Procurement and ProducComptroller. tion at either Ogden AMA, high"Grandma Martin" is very pop- er headquarters, or another servular she will receive anywhere ice will write the contract. This from 1,000 to 3,000 pieces of mail contract shows what we're buyper day. She normally pays 250 ing and the conditions of the buy Hill BILLS! BILLS! BILLS! Fern B. Martin (seated), funds account supervisor, and workers in I her office discuss bills they are about to pay. Left to right are Arlen Jones, A3C Bob ! Wheeler, Earl Secord, Sally Cardon, Virginia farkhurst, Linda fJhadbourne, Pearl Draner ' I Margaret Rogerson, Beth Hampton, Mary Hildreth, and Norma Kirk. such as when deliveries are to ceived, either locally or at an- port when a bill is received; or! a contract when a receivintr0 roi be made, where they are to be other base. v t and be must a bill to there be the Finally, paid price port or bill is received; or a bill) delivered, any discount we may get for (invoice) from the supplier. when a receiving report is ; These items do not come in at ceived she just eroes "round" prompt payment. of I the same time. and round the track." Next, there must be proof office the the equipof members first of office! the But, materiel, Normally, gets receipt ment or services. This can con- the contract, then the receiving really take the Zero Defects and sist of a receiving report, or a report and finally the vendor's Horse Race programs seriously.! statement that services were re- - invoice. Each item shown on the Their work has stood up as 100, receiving report and bill must per cent accurate under thebe matched against the contract scrutiny of the General Account- as to quantity, description (stock ing Office for the last five years; list number) and price. Where their overall productivity in cothey don't agree, the office must mpetition with all other Air Mafind out why. When they agree, teriel Areas within AFLC has a payment voucher is prepared, been consistently within the top i taking into consideration prices three places. PRICE SLASHES to come time and discounts, and forwarded to So, next you the check preparing function for work, turn on the lights, or pickCOMPLETE payment. up your toojs, rememoer inai As can readily be seen "Grand- "Grandma Martin and her 11, ma Martin" cannot accomplish chicks" are paying the bills STOCK so her work alone. It takes a full promptly and accurately to needed Zero Defect effort for her to pay you'll have the tools on a timely basis. TO do your work. SAVE For example, if the receiving report from Supply is delayed as much as one day, she may not be Air Force Encourages able to take a discount. If a receiving report is not prepared Insurance Acceptance properly for example, the conWASHINGTON (AFNS) tract number is not shown or the The Air Force is encouraging items received questionable or members to accept the automatic not neatly written this could coverage provided by the Serv- again result in a lost discount. icemen's Group Life Insurance Since discounts taken go back by eliminating the requirement Gift for the ladles into the pot of money used to that airmen initially entering the run Ogden AMA, then a delay in Air Force sign an SGLI state- ! getting the data needed to pay a ment. Howell bill could result in not being able The certificate may be exreekfott Set to buy those additional ball point ecuted only by those members Peettel table, pens we all use. Just remember, wishing to make a change such 42"x54" exteei t a one per cent discount of $1, as reduction or declination or 2 42"jt72", swivel a speMelestal chelrt, 000,000 is $10,000. coverage, designation of of reg. $H9.9S, nw election In some cases, "Grandma Mar cific beneficiary or settlement tin's" idea of the "Horse Race" particular mode of J is trying to find a receiving re the Air Force said. . -- re-- - -, Last of the Little - ON ... Guys UP MM 4 WITH LOWEST FREE PRICES EVER 'W. n.i.AMM Sq;i $fr Player 66" walnvt cabinet 3F !. 1 SOFAS Ckoica stylet mnd prlf $470, new lrt. Rf. $17.9S, n II1IV 7--pc -; - WS LAMPS Armless Sterile Cooches, ckelco Grows of swasj, table, of colors, only ml Polo Lamps 50 " 1 SO. WRIT - ftorfroem Set, l.C boa1, femlco top Was $569.S, mw 169 j FASHION FABRICS "FASHIONED BY THE YARD" Ph. 2319 Wash. Blvd. 399-298- 4 MILL ENDS SCREEN PRINTS Reg. 1.98 . . . 45" Wide 79 ... DAN RIVER CALIPH? 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