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Show Commissioners Board met on of amount of $1,100,000.00. The design County December 2, 1996 at 10:00 am for its regularly scheduled meeting. Those present were Gary E. Sullivan, Chairman; Chad W. Johnson, Member, Ross Marshall, Member, Doug Carriger, Administrative Assistant; and Paul B. Barton, Clerk. Minutes of the November 4 & 26, 1996 meeting minutes were read. It was moved by Comm. Johnson, seconded by Comm. Marshall and unanimously passed to approve the minutes, Jeff Grandison, from the Division of Wildlife Resources, met with the Board to explain a turkey transplant program for western Beaver County. After discussion, it was the consensus of the Board to support the program. Mr. Carriger will send a letter of support. Gary Edwards met with the Board to discuss proposed rules for individual water systems. Also present were Bill Dawson, Scott Hacking, Rod Cosslett, Ray Rowley, Beverly Welch, Byron D. Muir, Cecil H. Muir, Flora Muir, Ronald Walker, Tracy Walker, Brenda Powell, Shane Powell and Shanece Powell. Mr. Edwards explained the regulations and answered questions. Byron Powell made a statement opposing the regulations. Mr. Dawson answered questions. The public comment period will be open until Friday, December 6, 1996. Howard Pryor, Sheldon Albrecht, Vern Thompson, Patricia Nelson, Nadine Jones, Lola Banks and Beverly Davis met with the board to discuss budget issues for the Council on Aging. Also there are problems with the roof and air conditioning at the Milford Center during the recent construction. The requested budget changes were pay raises for the cooks and additional matching funds of $2,000. The County Attorney will write a letter re: the construction problems. The increased funding in the 1997 budget has been incorporated in the tentative budget. Gordon Hillier, from. Intermountain Benefit Administrators, met with the Board to discuss the county health insurance program. The 1997 recommended funding level will not change with the proposal. No action was taken. Craig Davis met with the Board to present a land split zone change request of Nelson Gray and Wayne Burrows. It was moved by Comm. Johnson, seconded by Comm. Marshall and unanimously approved to allow 20 acre splits in a 20 acre zone. : Steve Winslow and Dayle Flannigan, from the U. S. Forest Service - met with the board to discuss recreation needs in. the national forest and the corresponding service fees. The forest service will set up a planning committee to study the issue. The Board will be willing to participate in the committee. Also, the Forest Service is in the process of reconstructing the Lower Kent’s Lake reservoir dam. : John Christensen met with the Board to request the Board provide funding for an expert witness in a criminal action if the Judge deems the testimony essential to the case. It was moved by Comm. Johnson, seconded by Comm. Marshall and unanimously approved to pay for the witness in an amount up to $1,000.00. Cindy Peterson met with the Board representing Bruce Brown to request the abatement of penalties and interest on the Lake View Estates subdivision. No action was taken. Leo Kanell, County Attomey, discussed the litigation against the County re: the Milford Valley Township. Mark Dotson has filed a lawsuit against the County seeking to disallow the petition. The District Judge has signed a temporary restraining order that states that the Board cannot set a date for the election until after hearing set for December 17, °996. It was moved by Comm. Marshall, seconded by Comm. Jonson and unanimously approved to delay any further action until the first of 1997. Aaron Wall, from U.D.O.T. and Tristan Demille and Kerry Monroe, from Jones & DeMille Engineering met and engineering will begin in 1997 and the project should be ready to go for 1998 in case prior projects on the list are not ready and this project can be moved “ahead. The County match is normally 7% of the project or approximately $77,000.00 with about 10% of that amount due in 1997. A meeting was set with Mr. DeMille, Mr. Carriger, Comm. Marshall and the County road Dept. Foremen. The setup of the Special Road Improvement District was discussed. Discussion on this issue was tabled to the January, 1997 meeting. Several bridges in the county were reviewed for replacement. No action was taken. The redesign of the M&M and Laho roads intersection was reviewed. The County will proceed with obtaining the right-of-way for the new alignment. It was moved by Comm. Johnson, seconded by Comm. Marshall and uananimously approved to authorize the Chairman to sign the contract and transistion grant for the Bookmobile. A water bill from the Valley View Water Users Assoc. Was discussed. Mr. Carriger will send a letter to the Assoc. stating that the County will not pay the bill because the county is not using the water. It was moved by Comm. _Johnson, seconded by Comm. Marshall and uananimously approved to decalre an IBM Computer with keyboard and monitor and 2 Adler tyepwriters as surplus property. These items are currently in the Minersville Library. A health insurance proposal submitted by the Utah Local Governments Trust was reviewed. The proposal was reviewed and compared with the current county plan. It was moved by Comm. Marshall, secondede by Comm. Johnson and unanimously approved to move the health insurance to the Utah Local Governments Trust and use the preferred care plan. This program is run through the Public Employees Health Plan EHP). The Clerk will make ararmgements for employee information meetings in order to facilitate the switch from IBA to PEHP. A letter from the San Juan County Commission re: cooperation between federal and local governments was reviewed. Mr. Carriger will send a letter of support to the San Juan County Commission. A letter from Milford City re: Planning Commssion appointments was reveiwed. The letter stated that the Milford City Council was not satisfied with the process the county used in making. appointments to .the County Planning Commission and wanted the latest appointment reviewed. The Board stated that the name submitted by Milford City needed to be submitted by the individual applying and the individual application needed to be filed on time. Mr. Carriger will respond to the letter. A letter from Milford City re: property tax deadlines was reviewed. The letter was referred to the County Assessor for an answer. 7:00 p.m. - 1997 Budget Hearing i The budget hearing was opened at 7:00 p.m. for public comment. The budgets of. Beaver County, Beaver County Mosquito Abatement District, and Beaver County Special Service District #4 were reviewed. Those attending the hearing were Vickie Yardley and Ken Yardley. The hearing was closed for comment at 7:35 p.m. It was moved by Comm. Johnson,‘ seconded by Comm. Marshall and uananimously passed to approve the following budgets: Beaver County $3,365,887.00 Beaver County Mosquito Abatement Robin walk behind saw Gncluding saw November 19, 1996 1. Mayor Wiseman called the meeting to order at 7:00 pm. Those in attendance were: Council members Russell Smith, Nick Swain, John Carter, Mark Dotson and Junior Davis. Glenn E. Hill, City Manager/Recorder, Arden Fowles, City Treasurer, Ray Whiting, Street Foreman, Leo Kanell, City Attorney, B.J. Moore, a ten day period. motion. The motion was approved. 8. Council and Staff Comments Leo Kanell discussed the recent developments regarding the Township legislation. Several new proposals will be submitted to the legislature in January, 1997, to amend the existing law. B.J. Moore discussed the progress of the high school curb and gutter project and presented the City with the official copy of the project design. The City will be responsible for the provision of six inches of gravel/road base material between the edge of the road and the gutter. B.J. Moore asked about the progress of the Shauntee Hills Annexation. City Manager Glenn Hill indicated that the policy declaration and impact report was being finalized and the public hearing is scheduled for the December 3rd, Council The motion was seconded by Councilmember John Carter. The Council voted 5-0 in support of the motion. The motion was approved. 4, Equipment Bid Review - Sewer Flushing Machine - The low bid was submitted by Boyle Equipment, Denver, Colorado. This bid offered an optional bid of $28,500 for model 747FR2000 demonstrator unit, which will carry a two year warranty on the engine and the entire unit. Staff recommended that the Council approve the purchase of this unit. Councilmember John Car-ter moved that the bid, of $28,500. for Model, '747FR2000, from Boyle Equipment be accepted, The motion was seconded by Councilmember Mark Dotson. The Council voted 5-0: in support of the motion.. The motion was approved. meeting at 6:30 pm. B.J. Moore discussed the utility needs for _the Antelope Ridge Annexation. He encouraged the City Council to view this as an opportunity to provide tong-term growth potential to the water system, by participating in the development of a water storage tank. The storage capacity could provide adequate pressure for the Antelope Ridge development, future growth to the west of town and to recent developments which must address some low pressure problems. He suggested that Advanced Development and other developers be encouraged to participate in the project as well. Councilmember Mark Dotson mentioned his concem with the Council's decision at the last meeting to request proposals for the development of an impact fee study. He felt that it was inappropriate to be requesting proposals when the City Engineer's proposal has been known for more than a month. Councilmember Mark Dotson moved that the former motion directing staff to request proposals for an impact fee study, be rescinded. Councilmember Russell Smith seconded the motion. The Council voted 5-0 in support of the motion. The motion was approved. Councilmember Mark Dotson moved that the Council accept the impact fee study proposal approved. Bid Review by Robisori Outdoor Power Equipment, bid total was structure, where a tree has fallen across the roof The City Manager indicated that two efforts had been made-to contact the property owner, the Monfredis. These efforts were unsuccessful. On both occasions the certified letter advising them of the property condition and instructing them to abate the problem, was undeliverable. Staff will now contact the local law enforcement agency in Price, Utah and ask that the letter be served on the Monfredis. Councilmember Mark Dotson mentioned the need to eliminate the use of air (Jake) brakes within the city limits. He indicated that he would contact UDOT officials regarding the posting of the necessary signs. Councilmember Enoch Swain moved that staff be directed to develop an ordinance restricting the use of air (Jake) brakes within the city limits, for Council consideration and action. The motion was seconded by Councilmember Junior Davis. The Council voted 4-0 in support of the motion. The motion was approved. Councilmember Russell Smith indicated MINERSVILLE MINUTES ” Jof thé ‘motion.’ Thé ‘motion was approved. Glenn Hill updated the City Council 6n the progress of the pending annexations. The Shauntee Hills annexation is scheduled for public hearing at the December 3rd meeting. He indicated that he expects that the Antelope Ridge petition will ready for vores! November 16, 1996* USA A tegular ‘meeting of the Minersville Town Council was held on Monday, November 18, 1996, at 7:00 P.M. at the Minersville Town Hall. Those present were Howard Pryor, Rodney Carter, Michelle Barton, and Robert Crew. Visitors: Steve Ogden, Richard Dotson, Neil Crew, and Kevin Carter. Minutes from the November 4, 1996, council meeting were approved without correction. Steve Ogden met with the council to discuss the pre-application for CDBG funds for 1997, Rodney Carter made a motion to modify the Town's Capital Improvement Plan, The new water tank and water system improvements associated with the tank will be placed in the 4th position just after the third phase of the present water project. All of the other improvements will be moved down one position. Also the Town will commit $25,000. to the project as matching funds. Michelle Barton seconded the motion, the motion passed. Richard Dotson met with the council to discuss the progress of his subdivision. The water and sewer lines are completed to each lot. The power and gas lines will be completed to each lot within two weeks. Western Rock Is contracted to complete the road base, but because of the cold weather cannot lay the black-top. They have signed a contract to have the road completed with black top by June 30, 1997. Richard Dotson asked for permission to begin selling the lots even though the black .top cannot be completed until spring. Approval -was given on the condition that the. Town be given a copy of the contract with Western Rock and also on the condition that the road easement right of way be deeded and recorded prior to selling the lots. Richard Kimball will be contacted to see If lie will survey the road on 400 South between 200 West and 300 West. Neil Crew requested a donation . from the Town for the Christmas Candy for the Santa parade. Robert Crew made a motion to donate $350. for the candy for the Santa parade. Michelle Barton seconded the motion, the motion passed. Michelle Barton made a motion to adopt the proposed purchasing policy which was advised by Jim Wilson, the Town's auditor, and the Town's Attorney LeoKanelll. Roberts Crew seconded the motion, the motion passed. Rodney Carter made a motion to approve a Class 'A' Beer License for Bill Fails. Robert Crew seconded the motion, the motion passed. Beaver County waste management reported that Minersville Town has not had a representative to the last few meetings. Robert Crew will contact Mike White to see H he still wants to represent the Town, If not a replacement will be found. The bid from Anderson Lumber for materials for a now building at the Cemetery was discussed and accepted. Robert Craw made a motion to participate with the Fire District and pay one half ($550.) of the cost of a cut off saw for the Fire Dept. Rodney Carter seconded the motion, the motion passed. Joe Ashley's fence was damaged when the tree on the Town's right of way was taken out. The Town will make the necessary repairs to the fence. Robert Craw made a motion to send a letter to Larry Bailey informing him that a small claims suit will be filed against him unless he settles the bill with the Town for the work created when the fire hydrant was put in at his property. Rodney Carter seconded the motion, the motion passed. , Other items that were briefly discussed’ “were: (1) the “pressurized irrigation system ‘project. (2) Curb and gutter project.(3) custodial work at the Tow1. Hall and Library. OLD BUSINESS: 1. Impact fees; tabled. 2. Chlorination moved to new pump house; pending. 3.The old furnace has been removed from the library. 4 Environmental Enhancement, pending. Certified letter was sent to Aldred Construction, Nov. 14, 1996. 5.Removal of extension at old dairy bam; No action has been taken. 6.Robert Crew reported that UP&L will send a representative to see where the new Street lights are needed. ad Kelly Eyre was sent a letter concerning his responsibility to keep the trench In front of his home filled until It can be blacktopped. _- Cedar City, for a Tarc 30000 Robin walk behind saw, with two diamond blades. The West, just West of the grade school. Councilmember Mark Dotson asked staff for an update on the unsafe submitted by B. J. Moore, and direct the presentation at the same meeting. The was submitted by H&K Truck | Milford Valley annexation will be Equipment, Salt Lake City, for $7,529. scheduled for a public hearing at a special Staff recommended the acceptance of this meeting on either January 3rd or 6th, bid. The Council discussed the purpose whichever date allows the City,to stay and use of the video equipment and the within the 90 period provided in the Township law. City funding source for the purchase. Staff indicated that the recommended Staff was asked to prepare a notice for a equipment purchases would be funded special meeting for Tuesday, November from the remaining water and sewer 26, 1996, to provide the Council an project funds. Councilmember Russell _ Opportunity to review the applications for Smith moved the acceptance of the H&K the City Manager/Recorder position. Truck Equipment bid of $7,529, for the Councilmember Junior Davis asked video sewer inspection system. about the purpose of the one dollar Councilmember Mark Dotson seconded monthly T.V, charge. He wanted to the motion. The Council voted 5-0 in know if the charge was applicable to support of the motion. The motion was individuals who subscribed to the cable 6.___Equipment Foreman, to install a speed bump on 700 City Engineer to proceed with the development of the study. The motion was seconded by Councilmember Russell Smith. The Council voted 5-0 in support annexation 5.__Equipment Bid Review - Video system. Staff explained that the monthly charge was made to defray the cost of providing the television signal to the valley. However, those on the cable system were not responsible for the one dollar charge, because the cable company makes that monthly payment to the City for their subscribers. Councilmember Mark Dotson indicated that the City Council needs to consider how it might help restore Milford's community pride. He also felt that some action should be taken to address the negative articles circulating within the community. Councilmember Mark Dotson indicated that in response to several complaints, he had been working with the Street that this would be the last Council meeting for City Manager Glenn Hill. Councilmember Smith expressed his thanks to Mr. Hill for the job he had done for the City and for the Council. Councilmember Russell Smith asked if staff had prepared the letter regarding the North Star Trailer Park. The City Manager indicated that the letter had not yet been prepared, The Council then discussed with B.J. Moore its concerns regarding the commitments made by Advanced Development regarding the development of that park. The Council needs a written statement indicating when those commitments will be met. Meeting adjourned at 8:53 pm. Sewer Inspection System - The low bid Con alt Cutter Staff $ 1,300.00 received seven bids for this equipment, Beaver county Special Service District #4 which included several alternate bids that $91,000.00 met and/or exceeded the City's Bills on file were approved for payment. © specifications. The low _ bid, There being no further business the "recommended by staff,-was one of those meeting was adjourned. altemate bids. The low bid was submitted The above minutes will be presented for approval at the next regularly scheduled meeting. Until such time they are considered unofficial. blades) for $1,453.90. The motion was seconded by Councilmember John Carter. The Council voted 5-0 in support of the motion. The motion was approved. 7.Approval - Bills_and_Payroll_Councilmember Mark Dotson moved that the bills and payroll be approved as presented. The motion was seconded by Councilmember Junior Davis. The Council voted 5-0 in support of the City Engineer, Mel Prodzinski, Jacob Potter, Sam Schofield, Marle Schofield and David Lake. 2. Council Minutes- Review and Approval- Councilmember John Carter made a motion that the minutes from the November 5th Council Meeting be approved as read. The motion was seconded by Councilmember Junior Davis. The Council voted 5-0 in support of the motion. The motion was approved. 3.__Public Comment - Mel Prodzinski addressed the City Council regarding the Andersen trailer park issue. Mr. Prodzinski indicated that he was concerned about Mr. Andersen's statement that he was unaware of Mr. Prodzinski's request for a fourth trailer and the City Council's denial. Mr. Prodzinski told the Council that he had told Mr. Andersen about the request and denial, prior to his sale of the trailer park to Mr. Andersen. Mr. Prodzinski advised the Council, that following his meeting with Ray Whiting and Glenn Hill, Mr. Andersen contacted him at his place of employment, During this meeting Mr. Andersen asked Mr. Prodzinski to tell the Council that he previously had a fourth trailer in the subject park. Mr. Prodzinski indicated that he refused Mr. Andersen's request and stated that he would not lie about this issue. Mr. Prodzinski mentioned the previous commitment made by the City Council. He indicated that the Council had agreed to work with the Lion's Club to change the period for free camping, in the Lion's Club Trailer Park, from fourteen days to three days. Councilmember Mark Dotson moved that staff be directed to send a letter to the Lion's Club regarding this change and the former commitment. Staff was further directedto accomplish this change within _DECEMBER 12, 1996 7 tl ee Equipment bid for the Tare 30000 Mi ford City Council Meeting Minutes with the Board to discuss the Minersville to Milford middle valley road. The project has received funding for 1999 in the Beaver County Commission Meeting Unofficial Minutes The Beaver County Monitor % PAGEeat5 $1,453.90. Councilmember Mark Dotson moved the acceptance of the Robison Outdoor UNAPPROVED MINUTES SCHOOL BOARD MEETING December 3, 1996 Present: C. David White President, NormanL. Lamb Vice-President, and Board Members Pat Rimpau, Rondo T. Farrer, and G. Brent Edwards. Also present were Super Lntendent Henry E. Jolley, Assistant Superintendent Donald J. Willden, ind Business Manager Nicholas R. Dotson. 1. The meeting wasicalled to order at 10:00 &. M. and an _ Invocation was offered by Donald J. Willden. . 2.. It was moved by,G.. Brent Edwards, seconded by Norman L. Lamb, and unanimously passed that the minutes of November 5, 1996, and November 15, 1996, be approved. 3. It was moved by Norman L. Lamb, seconded by Rondo T. Farrer, and unanimously approved that the bills be approved. 4. Asbestos removal at the old high school is now complete and bids are being reviewed for appraisal of the _ old building and property. : 5. Open House for Milford High will be held on * December 16th, and Beaver High on December 18th. 6. It was moved by- Norman L. Lamb, seconded by ~ Rondo T. Farrer, and unanimously passed that the Board go into closed session at 10:40 A.M. Personnel Discussed \t was moved an seconded that regular session resume at 11:45 A.M. 7. Meeting with Architect and Construction Manager was reported by Superintendent Jolley. The punch lists were reviewed and those contractors that need to take care of problems in both schools will be contacted. Amounts needed to pay off the new buildingd and amount expended to date were reviewed, approximately $330,000.00 is needed and is on hand. Amounts expended to date from Capital Outlay Funds for the new schools: MH.S. $3,901,824.00 - B.H.S. $5,655,159.00 - property, asbestos removal, portable classrooms, and classroom furniture for all schools $274,674.00. Total $9,83 1,651.00. 8. Teresa Gray met with the board and presented a program which will be put in place in Milford City called Tobacco Teen Court. The program will help with early intervention/prevention of tobacco use among teens in the City and/or County, and will involve City Officials, Juvenile Court, Law Enforcement, Parents, P.T.A., anti the Southwest Drug and Alcohol Center. 9. It was moved by Norman L. Lamb, seconded by Rondo T. Farrer, and unanimously passed that the board go into closed session at 1:25 P.M. Personnel Discussed It was moved and seconded that regular session resume at 3:30 P.M. 10. Appointment of Lee Carleton as Beaver High Baseball Coach was reviewed and after a: lengthy . discussion it was moved by Norman L. Lamb, and _ seconded by Rondo T. Farrer that Principal Albrecht (upon. further review and as the situation warrants) be authorized to appoint Mr. Carleton to the position. Upon a call for a vote on the motion there were four votes for _ and one vote against. 10. It was moved by G. Brent Edwards, seconds by Rondo T. Farrer, and unanimously passed that the Board President be authorized to sign a contract with Interim Superintendent, Henry E. Jolley. 12. Mr. Willden covered the teacher pupil ratio within the district. 13. Project Success Grant was approved at $62,000.00. Program will run through the Division of Family Service and Southwest Health Department. Will provide a full time school nurse and other servicesrelated t to students and families at risk. 14. Superintendent Jolley discussed a proposed a Gifted and Talented Grant. If things can be worked out a grant application will be submitted next week. 15. There being no further business to come a ore the board, the meeting was adjourned at 4:05 P.M. -These minutes will be presented for approval at the next regularly scheduled meeting. Until such time, they are considered unofficial. A |