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Show ._pAGE 5 Beaver County Monitor UNNAPPROVED SCHOOL BOARD MEETING MINUTES Unapproved Milford City Council Meeting a August 20, 1996 1.Mayor Wiseman called the meeting to order at approximately 7:00 p.m. Those in attendance Councilmen John Carter, Mark Dotson, Russell Smith and Nick Swain, Glenn E, Hill, City Manager/Recorder, Arden D. Fowles, City Treasurer, Kathy Bedingfield, City Treasurer (outgoing), B.J Moore, City Engineer, Ray Whiting, Street Foreman, Tatia Bradshaw, Airport Manager, Timothy Jones, Jones & DeMille Engineering, David Lake, Max Mayer, Allen Durrant and Alice Smith, Milford Monitor. Councilman Junior Davis August 6, 1996 Present: C. David White President, Norman L. Lamb Vice-President, and Board : was absent. Members 2.Landfill Closure- Max Mayer asked the City Council about thie status of the audit report on the closure of the city landfill. The matter had been referred to the city's audit firm, several months ago. The Mayor indicated that staff will contact the audit firm to determine their progress on this report and to request that a copy of the final report be sent Farrer, and G. Brent Edwards. Pat Rimpau, Rondo T. Motion was seconded by Council 4. Airport Contract - The City Council reviewed the final draft of the Airport Contract. The City Manager indicated that a copy of the agreement had been sent to the Utah Local Governments Trust for their review of the insurance requirements. Council member 2. It was moved by G. Brent Edwards, seconded by Norman L. 3. Council Minutes - Review and Approval - Council member John Carter moved that the Council minutes of July 31, 1996, August 6, 1996, August 13, 1996 (12:30pm) and August 13, 1996 (1:00pm) be approved as read. member Dotson. Council voted 4-0. Motion passed. John Carter moved that the airport lease agreement be approved and the Mayor be authorized to sign the same document, as long as no insurance coverage issue is found. Motion was seconded by Council member Dotson. On a roll call vote the Council vote - was as follows; Russell Smith Yes Nick Swain Mark Dotson John Carter Junior Davis Yes Yes Yes Absent The motion was passed on a 4-0 vote of the Council. 5. Golf Course Contract - The City Manager indicated that the final agreement language had been drafted, however, the existing manager (Aaron Jones) had indicated his intention to find other employment. In fact hé had been providing only infrequent maintenance and care of the course, Russell Smith and others had picked up the 10:00 A.M. and an invocation was offered by Donald J. Willden. of July 2, 1996, be approved. 3. It was moved by Rondo T. Farrer, seconded by G. Brent Edwards, and unanimously passed that the bills be approved. 4. Policy manual update session will be held August 29th at 6:00 P. a District Office, 5.. Increasing lunch prices was discussed. After reviewing costs and comparing with other districts, it was moved by Rondo T. Farrer, seconded made by the Council. In this arrangement Council member Smith would only keep the green fees paid. He would return to the Council on a regular basis to report on the hours by unanimously passed that the cost of a of maintenance work he had performed and the amount of green fees collected. The City lunch for the 1996-97 school year be set as follows: ELEMENTARY $1.10 - SECONDARY $1.40 ADULTS $2.25. Lunch prices have not increased in the Beaver County School District for several years. 6. The Breakfast Program for the formal motion action. Council member Mark Dotson moved to accept the maintenance proposal offered by Council member Smith. Motion was seconded by Council member John Carter. Council voted 4-0 in Support of the motion. Motion passed. 6. Water and Sewer Project Completion - Timothy Jones from the Jones & DeMille i i , y l l Lamb, and unanimously passed that the minutes maintenance slack, The City Manager went on to explain that Council member Smith had offered to handle this responsibility for the rest of the year or until other arrangements are Council would then be asked to release the green fees to Council member Smith by _ On September 13th, Milford and Minersville will ring in the new. Also present were Superintendent Carl M. Holmes, Assistant Superintendent Donald J. Willden, and Business Manager Nicholas R. Dotson. 1. The meeting was called to order at to Mr. Mayer. AUGUST 30, 1996. Norman L. Lamb, and Engineering firm, reported on the final project costs and remaining budget figures. Mr. Jones indicated that the sewer project account balance was $4,752.81 and the water - district was discussed, and it was project account balance was $6,3 16.79. These figures were final and inclusive of all costs moved by G. Brent Edwards, including the final change order and the negotiated settlement for Weltek's request for seconded by Pat Rimpau, and payment, of additional leveling course pavement material. . Weltek had requested approximately $32,000 for this leveling course material. The engineering firm successfully negotiated that figure down to $17,000 which again has been reflected in the above final budget figures. Weltek had agreed to this final figure and had signed the final’ change order. Mr. Jones presented the final payment and project close-out paperwork for the City to process. The City will process this final payment request to authorize the release of funds. However, final payment will not be made until the punch list is complete. Councilmember Mark Dotson moved that the Mayor be authorized to sign the final project documents, with the understanding that final payment was not to be issued until the punch list was complete, Councilmember John Carter seconded the motion. The Council voted 4-0 in support of the motion. Motion passed. 7. The City Manager informed the City Council that the lighting agreement had been . developed in 1988 to established a mechanism for sharing the utility costs associated with the athletic fields. The City utilized those fields at the time, however, no longer utilizes ‘the fields, only the tennis courts. The City Manager had, recommended that the Council consider canceling the City's participation in this agreernent The Council discussed the possibility of assisting with the installation of independent coin operated meters for the tennis courts. eee John = canceled:=) = & NORIOE Chancicncmbes Russell Smith seconded ie oo ster — the lighting” ——— Coupeit voted 4.0. ete be’ ssced unanimously passed that the year or until the new Lunch Supervisor gets familiar with the system, and a survey can be conducted to determine participation. 7. It was moved by Norman L. Lamb, seconded by unanimously Pat Rimpau, passed that and the following teachers be hired at Milford High School: Kimberly Hurd and Chad Dickinson. 8. Bid documents for demolition the Old Beaver High School will sent out next week. biermine Costsd support of the motion. Motion passed. 10. Mayor Wiseman asked the City Attorney if it was legal for the Council not to accept payment for their service. The Attorney indicated that is was not consistent with the state law which requires that all elected officials be paid. Councilmember Nick Swain moved - that the Councilmembers be paid $1.00 per year. The motion died for lack of a second. Councilmember Mark Dotson said that he did not agree with the Attorney's opinion that compensation was necessary. A member of the audience indicated that additional funding may be available through the state capital board. Mayor Wiseman indicated that she would check to see if funds were available. Councilmember Nick Swain suggested that he felt it was wrong to reinstate salaries for the Council before all of the budgetary reductions had been returned to the budget. Mayor Wiseman was on call and had to leave the meeting for a medical emergency, at approximately 8:00pm. Councilmember Russell Smith moved that Councilmember John Carter be appointed acting Mayor for the duration of the meeting. Councilmember Nick Swain seconded the motion: Council voted 3-0. Motion passed. Councilmember Nick Swain moved that an ordinance be prepared for the next regular moved that $8,000 of pipe be purchased from project revenue to satisfy the request of Mr. Moore. Motion was seconded by Councilmember Russell Smith. Council voted 3-0 in support of the motion. Motion passed. Mr. Moore mentioned the planned return, to Mr. Mayer, of some property which Mr. Landscaping in question was not donated to the City, but rather the City had issued a bond to purchase the property. Staff was asked to determine how this land was acquired and what options were available to the Council. This issue was to be returned to the September 3. 1996 meeting for further discussion. Staff was asked to develop a final pipe inventory request along with the costs of equipment to be meeting. 13. The ee from project funds, for consideration at the September 3. 1996 City Manager provided an overview of several upcoming mectings and mentioned the pending Community Development Block Grant program and its application workshops. The Manager further suggested that a potential project could be the remodeling of the church space for office and meeting space use. . 14. Meeting adjourned at 8:45pm. The above minutes will be presented for approval at the next regularly scheduled meeting. Until such time they are considered unofficial. dedicated to serving the people of Utah. Thank you for your business. South Central Telephone looks forward to serving you. ©1996 U S WEST, Inc. $10,500.00 - Desert Rain $7,312.00. After discussion it was moved by Norman L. Lamb, seconded by Pat Rimpau, and unanimously passed that the bid of Desert Rain be accepted at $7,312.00. The district will purchase the materials and sod. 12. It was moved by Rondo.T. Farrer, seconded by Norman L. Lamb, and unanimously passed that the board go into closed session at 1:55 P.M. Personnel Discussed It was moved and seconded that regular session resume at 2:40 P.M. 13. Tracy Davis has now completed his administrative training and it was by G. Brent. Edwards, and Beaver High School. 14. There being no further business to come before the board, the meeting was adjourned at 2:55 P.M. The above minutes will be presented for approval at the next regularly scheduled meeting. Until such time they are considered unofficial. Mayer had donated to the City for the development of additional holes to the golf course. Mr. Moore indicated that since'that property was no longer targeted for use to expand the course that it should be retumed. Councilmember Nick Swain indicated that the property . Beaver Nursery $15,839.00 - Elwin’ Sagers $11,000.00 - Raintree unanimously passed that he be appointed as Assistant Principal at work move to get Mr. Rollins started immediately. Mr. Moore mentioned that he would like to get some 6" water line from project funds so extend the irrigation water line into the golf course expansion area, he suggested that 1600 feet of pipe be approved at an approximate cost of $7,000. He said that Mr. Rollins had committed to installing this line at no additional cost. Councilmember Mark Dotson US WEST? is proud to have been part of your community and remains 11. Sprinkler installation bids for the I 1. The City Attorney mentioned that the new Housing Trust Ordinance would be presented for Council consideration at the September 3, 1996 meeting. a new bid for this work. The new bid proposal totaled $23,390. He indicated that he’d explaining your new phone company and its services will be mailed to you. new Beaver High were reviewed. - moved by Rondo T. Farrer, seconded 12. BJ. Moore, City Engineer, discussed the water/sewer design for the LDS Stake operations in Milford and Minersville to South Central Telephone. Information ‘demolition need 'to Biei Ht @°~~ ‘further planning. 9. It was moved by Rondo T. Farrer, Council meeting that would set Council compensation at $5.00 per month. The motion died for lack of a second. Staff was asked to research the budget to determine available funding and return this discussion to the September 3, 1996 meeting. Center work. He indicated that based upon his design, Mr. Rollins was asked to submit On September 13th, 1996, US WEST® will transfer its local telephone of be of tor? 8. Planning and Zoning Commission Appointments - The City Council was advised that © seconded by Norman L. Lamb, and with the resignation of David Hurst the Commission had two vacancies. The seconded unanimously passed that the vacancy was created when Nick Swain was appointed to the Council and assumed Larry $350,000.00 Capitol Outlay Loan Sower's position on the Commission and vacated his existing position. The purpose of Agreement with the State Board of this item was to give notice to the Council of the vacancies and recommended that the Education be approved. The loan is Council plan to make appointments at the September 3,, 1996 meeting. for five years at 4.55% interest. Councilmember Nick Swain mentioned that since the City Manager would not be available for most of the Planning Commission meetings, that the Council needed to See Attached Agreement appoint Arden Fowles, City Treasurer as an ex-officio member of the Commission. This 10. Opening Institute will be held would insure that the office is opened for meetings and provide direct commiunication to August 19th, 9:00 A.M., Beaver High the City Manager of issues which develop during Commission meetings. He also asked School Auditorium. that B.J. Moore, City Engineer be appointed as an ex-officio member, so that he can work with the Commission on the development of a new zoning map. Councilmember Nick Swain moved that these two ex-officio appointments be made to the Planning Commission. Councilmember John Carter seconded the motion. Council voted 4-0 in support of the motion. Motion passed. 9. Bills and Payroll - Councilmember Nick Swain moved to pay the bills and payroll as presented. Councilmember Mark Dotson seconded the motion. Council voted 4-0 in A new local telephone company is coming to town. Breakfast Program be delayed for this _ wanting to contribute items or help in any way with the Senior Citizen November bazaar and bake sale, please Save $2.° to $4. per yard Many in store Remnants also on sale Also: Large selection of Sofas, Recliners, and Lamps specially priced Attention!!! ‘Anyone September 1* - 20" SAM’S FURNITURE contact Nadine Jones at 387-2767. Beaver 438-2812 & Milford 387-2812 |