| OCR Text |
Show — Dabye City Netes Spice Up the point shifts in one direction or the other. To hold that a public writing includes the unexpurgated scribbled notes of a Clerk, legible, perhaps, to him alone, would unreasonable, and might deify doodling. It would be unreasonable also ~ Minutes oo to hold "Those ‘Minutes! are really boring. I could help you by spicing them up and adding a_ reader few stories," a recently Tempting, person from deify Clerk's providing reporting, within 5 working days. Availability from other public entities ranges might that the ~ Council "Minutes" available out conclusion therefore, detached and impersonal record -of the events acted on ina public meeting. _ a The degree of public distribution of "Minutes" throughout the County varies considerably from one entity to another. Beaver City rates an A+ for consistently having City mailed placement in a Journal, is not a public writing. Such it? where "Minutes" are a cold, and made by the Clerk short of approval by a board and hold, tend to focus on the interest the record We factual information to the . community without involving personalities. It is logistically impossible to provide first-hand coverage of every meeting in the County. Verbal, or in some cases even written, reports of any dawdling. "Minutes" serve the purpose of that wrote. isn't However, be even excellent untranscribed notes reasonably are not classifiable as public writing under the statute, whereas the transcribed minutes, in final form, but awaiting only approval and placement in the Journal, are a public writing in contemplation of the statute." In simple terms, this would appear to mean that the Clerk's notes become public _ record "Minutes" as soon as they are transcribed, which shall . Legislature GRAMA, management enacted a _ records act which requires response within 5 days from submission of a formal — request _for information regarding an open public meeting. That response can be denial if there is a valid reason. “I don't want to," is not acceptable. Bottom line is that "Minutes" constitute each entity's reporting of their own performance. BEAVER COUNTY PLANNING AND ZONING COMMISSION | OCTOBER 19, 1994 7:30 P.M. BEAVER COUNTY COURTROOM (Unapproved Minutes) In Chairman Craig Attendance: Robert Strong, Davis as County Attomey. Journalists, referred to accuracy value of notes. "How fresh are notes the day following the public meeting versus __ their accuracy two weeks after the meeting." Allotted time? believe that what is a reasonable time to prepare a record of a public board meeting depends entirely on the facts of each case. If the board action called for the purchase of textbooks advocating communism, the record reasonably should be prepared for public release at once. We believe, states that "Minutes" 1994 Professional fraction on the civilized side of hair-pulling. Unannotated Title 52, Chapter 4, Section 7 (available at the public library) defines guidelines - for "Minutes" of public meetings. Subheading (3) The Larry Sower, Jolynn Leko, Henriod did not define a specified limitation. "We Code or approving the actions of their elected servants." This could be interpreted to mean that "Minutes" should be public before action is taken. would logically mean before they are approved by a board. Jeff Hunt, Attorney for the Utah Society of cooperation to an open hostility which is just a Utah PAGE 4 be available within a ' reasonable time after the meeting. Conover vs Board of Education of Nebo time after the meeting would be some time before any School District, reviewed by important action was to take Justice Henriod, pointed up that "between two extremes, not necessarily midway, there is a point where reason shows brightest, dimming as place. The people would be Administrator, Lary Carter, Commissioner Ross Marshall, and Leo Kanell as Visitors were: Allan Mayer, Dean Thomas, privilege of complaining of at 7:30. MINUTES Lary Sower made a motion to approve the minutes for the May 6. meeting. Lary seconded the Motion carried. — Carter motion. Due to absence of two board members, Robert passed the chairman position - to Lary Carter. Robert made the motion. Motion carried. CODE OF CONDUCT the Jolyn Leko signed © Code of Conduct — (Conflict Statement). of Interest PRELIMINARY APPROVAL. Much, Much More!!! New Merchandise Every Wednesday 10:00 to 7:00 OF ee 25 N. Main Cedar City 586 - 4884 M/S minimum lot requirement. The issue of whether or not to include the road in the lot size is in question. The board suggested that the County Commission adopt a policy stating when the road should or should no. be included in the lot size. Larry Sower-made a motion to recommend to _ the County Commission to adopt a policy which will clarify whether the road should be included and what lot size it applies to. The item was tabled pending policy adoption. Jolynn seconded the motion. ZONE CHANGE & PRELIMINARY PLAT APPROVAL. J.R. Boone met with the board to review his original application for a Aone change from RE-1 to RE-.5. The board discussed concern regarding the road width on the south side of the proposed subdivision which is not 56' wide. The proposed zone change is does not comply with the current General Plan map or written document. Lary Carter made a motion to a public hearing in November for the zone change and to notify property owners within 1,320' and ask for their Toys - Tools - Hardware Food - Cleaning Products Kitchen Utensils - Baby Items Personal Care - Novelties & M/S PLAT The board discussed Jess's Riker preliminary plat for subdivision. As the plat was presented the designed with the proposed dedicated road will not meet the hold Everything in the Store Is $1.00 or Less 10 C. N. Main Beaver 438 - 5358 a motion to approve ‘the minutes for the May 18 meeting with the recommended changes. Ross seconded the motion. Motion carried. Robert resumed as Chairman. Lary Carter madea motion to approve the minutes from the September | 21 meeting. Ross seconded | Dollar Mania indulging their traditionally democratic practice and called the meeting to order a further, that a reasonable precluded from Mitch Baxter, Sherrie Thompson, Norman Thompson, J.R. Boone, Mark Twedt, Harry and Judy Lucas, and Lynn Anderson. Chairman — Strong 9:30 to 6:00 input. Ross seconded the motion. Motion unanimous. Harry and Judy Lucas met with the board to ask for permission to allow more than two dwellings on their property which is an A-20 zone. They have an employee who wants to live in a mobile home on the property in order to be close to the dairy. The current Zoning Ordinance states that one single family dwelling and one accessory building be permitted on a parcel of land. Robert asked if they had checked ae with any of the mobil home mh a it or parks for vacancy. At the (continued on page 9) |
