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Show 8 - UNCERTAIN TIMES - FEBRUARY 15, 1995 — P.O.A. Board Notes P.O.A. BOARD MEETING NOTES from 1/4/95 All board members were present. This meeting was preceded by a public comment period regarding the recently passed Fence Encroachment Policy. A transcription of these comments will be kept in the P.O.A. files. Definition of a Board Meeting: Maria Lowe defined a Board Meeting saying these are different from a Town Meeting in that public input should normally occur at a time specifically designated by the Board, not throughout the meeting. [Note: A time for public input is now to be added to the regular P.O.A. agenda. See the Notes for Feb. 1st below] How to Place Items on the P.O.A. Agenda: Agenda items can go to any Board Member or into the P.O.A. mailbox at the Town Lot with Rebecca's name on it. They must be received up to one week before the meeting, complete with background information in writing. This will allow the agenda to come out on time and the Board to show up prepared to take any necessary action. Notes on P.O.A. History: George Ottinger spoke on P.O.A. history saying the P.O.A. has important functions beyond collecting dues. He listed P.O.A. Board actions taken in the interest of the public ranging from public safety & health issues, to enacting policy, to representing property owners at public hearings. He concluded saying the P.O.A. will continue to take actions in the interest of the community at large. Board Secretary to Take Minutes: A motion was passed unanimously to tape P.O.A. meetings, to include the tape in the records and to have the P.O.A. secretary take the minutes. Meeting Time Changed: The Board voted unanimously to change the starting time of the monthly P.O.A. meeting from 6:30 to 6:00 PM, still on the first Wednesday of the month, to make room for the public comment period. Cottonwood 'Iree: Research continues on the question of liability for the Big Tree. P.O.A. lawyer, Steve Russell, has suggested that an agreement to indemnify the Tree could be researched, and this is now in process. Hollyoak Lane Easement: Letters have been written to the three owners of property on Upper Holyoak Lane who have the road on their land outside the platted easement requesting that they grant the P.O.A. the easement. The Board is awaiting a response. Payment Plan Request: The P.O.A. received one request in writing, with specifics, for a payment plan for 1995 dues. The Board voted unanimously in favor of granting the requested payment plan as per the P.O.A. delinquent dues policy Road Report Moved to Town Agenda: The Board voted unanimously in favor of a motion that the road report be taken off the regular P.O.A. agenda and continue, instead, to be part of the Town Council agenda to avoid duplicating it at both meetings. P.O.A. BOARD MEETING NOTES FROM 2/1/95 All Board members were present. November 2nd Minutes: George distributed a handout comparing the disputed words from the November 2nd minutes a) as they were on the tape, b) as they appeared in the minutes written by the scribe and c) as they were corrected by the Board afterwards. This was to refute the accusation that the P.O.A. Board violated state law by distorting the minutes. Delinquent Dues of "No or More Years in Arrears: Twenty delinquent dues cases were turned over to the P.O.A. lawyer for collection. Indemnification of The Big 'lree: The Board voted unanimously in favor of sending the letter to John Dunning notifying him of the Town's willingness to indemnify the Big Tree, thus assuming liability for any damage it may cause. Fence Encroachment Notification Letters: The Board approved unanimously the Fence Encroachment Notification letter as written. The proposed cover letter for property owners with current encroaching fences was not passed. Timing of the Public Input Section of the Meeting: The Public Input Section of the P.O.A. Board Meeting will now be held from 6:00 to 6:20 PM to allowMembers to express their opinions about agenda items. Second Dwelling Questionnaire: Decisions regarding the funding for printing and mailing of the Second Dwelling Questionnaire were postponed. [A special meeting was scheduled between members of the Town, Planning & Zoning and the P.O.A. Boards to make decisions about the distribution, mailing and tabulation of the Questionnaire] Response to "Unit II P.O.A.": Maria Loe read aloud her letter as P.O.A. Treasurer to Theresa Carey refusing to transfer P.O.A. dues to Theresa. This was in response to a letter from Theresa requesting this transfer. A handout was circulated by George Ottinger showing the developer's intention that the two units be part of the same development, governed by the same Covenants and Restrictions. [For a copy of Theresa's request and pertinent sections of the P.O.A. Covenants, see the January issue of the Castle Valley Times, page 6.] Public Input: The Board Meeting was ended at 7:00 PM to allow 15 minutes for the Public Input section. Unfinished Agenda Items Were Postponed Until the Next Meeting --—Summary by Rebecca Martin |